Executive Assistant, Bilingual (Spanish/English)

About the role

We are seeking a highly organized and professional Bilingual Executive Assistant (Spanish/English) to provide high-level administrative support to the VP of Engineering and Director of Insurance & Risk Management. This role manages calendars, coordinates meetings and events, prepares reports and presentations, and serves as a key point of contact for internal and external communications.

Responsibilities

• Manage executives' calendars, coordinate meetings and events, and prioritize communications.
• Prepare reports, presentations, and materials for meetings with staff, clients, and external partners.
• Assist with special projects, manage priorities, and ensure timely follow-up on key tasks.
• Prepare and reconcile expense reports in accordance with company policy.
• Manage general office operations: order supplies, maintain inventory, keep office spaces organized and functional.
• Receive and triage incoming communications (email, calls, memos), assess relevance, summarize or redirect as appropriate.
• Provide hospitality and support to guests, fostering a professional and welcoming office environment.
• Perform other general administrative tasks as assigned.

Requirements

• Bachelor’s degree in Business Administration or related field or equivalent years of experience.
• Minimum of 5 years of experience supporting senior executives.

Qualifications

• Professional fluency in Spanish and English, including the ability to speak, read, and write both languages.

Skills

• Exceptional verbal and written communication skills.
• Highly organized with strong attention to detail.
• Strong organizational and time‑management skills; proven ability to handle multiple projects and priorities.
• Ability to build business relationships and collaborate effectively.
• Ability to thrive in fast‑paced, high‑pressure environments while maintaining a collaborative, team‑oriented approach.
• Deep understanding of office administration practices, clerical processes, and recordkeeping systems.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and quick to learn new tools and technologies.
• Detail‑oriented, resourceful, able to manage multiple priorities while maintaining professionalism and confidentiality.