Executive Assistant (Berkeley Heights, NJ)

Job Description

Provide high-level administrative support to VP and Director-level leaders, managing complex calendars, priorities, and shifting business needs.
Coordinate and optimize executive schedules across multiple time zones, ensuring alignment with strategic priorities.
Plan and execute leadership meetings, including agenda development, preparation of materials, documentation of key discussions, and tracking follow-ups.
Act as a liaison between executives, internal teams, and external stakeholders, ensuring timely and professional communication.
Coordinate domestic and international travel logistics, including itineraries, expense reporting, and compliance with company policies.
Support business operations by preparing reports, tracking key initiatives, and maintaining organizational priorities.
Drive cross-functional coordination across finance, sales, and operations teams to support HPE Financial Services initiatives.
Oversee department administrative systems and tools (distribution lists, SharePoint, Slack, expense and travel platforms).

Qualifications

• High school education or equivalent.
• Typically requires 3+ years general administrative experience, or equivalent combination of experience and college level education.
• Financial services background preferred.
• Strong written and verbal communication, superior attention to detail, and ability to synthesize complex material.
• High emotional intelligence and proven ability to build trusted relationships across levels.
• Able to prioritize and work needs with a high level of agility to meet the ever-changing demands or conflicting priorities.
• Demonstrated discretion, professionalism, and commitment to confidentiality.

What We Can Offer You

Health & Wellbeing
Personal & Professional Development
Unconditional Inclusion

Information about employee benefits offered in the US

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Equal Employment Opportunity

HPE is an Equal Employment Opportunity/ Veterans/ Individual with Disabilities employer. We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need.

HPE is EEO Protected Veteran/ Individual with Disabilities

We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need.

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