Executive Assistant, AWS Proactive Security , AWS Proactive Security

About the role

Amazon Web Services (AWS) Security is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support the VP and Proactive Security Team.

Responsibilities

• Manage complex, multi-timezone calendars and scheduling with diplomacy, discretion, and precision.
• Cook up and execute domestic and international travel arrangements, including detailed trip agendas and local logistics.
• Plan and facilitate team activities including leadership meetings, on-site/off-site events, all-staff meetings, and organizational forums.
• Own the team's space planning efforts in partnership with business stakeholders; manage seat assignments and ensure efficient workspace allocation across teams and locations.
• Prepare executive briefing materials, including coordination of reading documents and background information to ensure leadership readiness for all engagements.
• Track key deliverables, drive completion, and ensure timely follow-up on action items.
• Process expense reports, purchase orders, and corporate card reconciliations; contribute to budget planning and financial tracking as required.
• Serve as a liaison between leadership and team members across multiple geographic regions, ensuring clear and consistent communication.
• Organize, prioritize, and appropriately handle time-sensitive and confidential information, ensuring all required actions are addressed promptly.
• Respond to and escalate security events in a timely and appropriate manner.
• Manage core administrative functions including new-hire onboarding, organizational charts, supply procurement, and operational logistics.
• Partner with fellow Executive Assistants across AWS Security and the broader Amazon organization to share best practices and provide mutual support.
• Foster a positive team culture and contribute to an engaging work environment.

Qualifications

• Experience with Microsoft Office products and applications.
• PREFERRED: Experience leading process improvements, experience designing processes to maximize efficiency, 5+ years of senior level leadership support experience in a fast-paced, high-tech company.