Executive Assistant - Austin, TX

About the role

The Executive Assistant (EA) supports the Executive Vice President (EVP) of rand* construction corporation, a woman-owned national commercial contractor. rand* has been voted a Top Workplace for 15 consecutive years and is known for its award-winning projects for successful companies.

Responsibilities

• Coordinate and manage scheduling of executive calendars to include meetings, appointments, speaking engagements, and travel
• Ensure the utmost confidentiality in all matters
• Coordinate with directors/office leaders for reporting activities and general administrative affairs
• Serve as a back-up to administrative staff if needed
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to executives
• Cover travel arrangements
• Schedule meetings to include external events
• Maintain various documents for executives
• Provide coordination, monitoring, and communication of projects and programs as it pertains to the EVP
• Create a record keeping system to be used over multi-generational period
• Determine priority of matters for the EVP and handle matters as appropriate
• Manage administrative tasks including printing, mail, email, etc.
• Prepare, reconcile, and submit expense reports
• Aid in the development of presentations and spreadsheets for internal and external audiences
• Assist in coordination and logistics of company and employee events
• Aid other department heads with EVP approval as needed

Requirements

• Bachelor’s degree preferred or 4 years of related work experience
• A minimum of 3 years of administrative experience
• Detail oriented, self-starter with prior experience supporting senior leadership/executive roles
• Exhibits sound judgment and the ability to prioritize and make decisions
• Energetic and eager to tackle the daily activities
• Resourceful with a “can do” attitude
• Ability to manage up and serve as the “gate keeper” for the EVP
• Excellent attention to detail
• Excellent communications skills, both written and verbal and is comfortable communicating with high-level executives
• Superior time management skills
• Excellent skills utilizing MS Office, with a focus on PowerPoint and Excel

Qualifications

• Education: Bachelor’s degree preferred or 4 years of related work experience

Skills

• Administrative experience
• Executive support
• Event coordination
• Financial management
• Strategic planning
• Confidentiality
• Project management
• Office management
• Expense reporting
• Presentations and spreadsheets creation
• Communication
• Time management
• MS Office proficiency (PowerPoint, Excel)

Benefits

rand* offers a culture of excellence that provides unlimited growth opportunities. As a full-time in-office position based in Austin, TX, this role is an equal opportunity employer committed to fostering meaningful careers and cultivating a workplace where individuals can thrive and do their best work.

Pay

N/A

Schedule

N/A