Executive Assistant

Responsibilities

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Maintain detailed client profiles
• Send weekly usage reports
• Respond to communication within a two-hour window
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Auxiliary administrative support
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple clients and deadlines
• Proactive, resourceful, and solution-oriented mindset
• Ability to work independently in a remote environment

Skills & Attributes

• Bilingual (English/French and/or Spanish)
• Experience supporting executives, entrepreneurs, or small business owners
• Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
• 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting multiple clients or executives preferred
• Typing ability of at least 50 WPM with accuracy
• Technical Skills: Google Workspace and/or Microsoft Office, Calendar management tools (Google Calendar, Outlook), Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce), Communication tools (Slack, Zoom, Teams)

Qualifications

• Reliable high-speed internet, computer, and phone
• Ability to maintain confidentiality and professionalism
• Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client

Pay

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.

Schedule

Not specified