Executive Assistant

About the role

Zeno Power is the leading developer of nuclear batteries – compact power systems that provide reliable, clean energy in frontier environments. By harnessing the heat from radioisotopes, Zeno’s batteries power critical missions on Earth, in space, and at sea. To bring this technology to market by 2027, Zeno is seeking out purpose-driven and innovative professionals who are comfortable working in a startup environment. Team members will have a direct impact in enabling commercial and national security missions from the depths of our oceans, to the surface of the moon, and in austere environments here on Earth.

Responsibilities

• Manage complex calendars, scheduling meetings, travel, and events across multiple time zones
• Prioritize and coordinate executive commitments, ensuring optimal time management
• Coordinate domestic and international travel arrangements, including flights, lodging, and itineraries
• Organize and prepare agendas, briefings, and materials for leadership meetings
• Maintain confidentiality and professionalism when handling sensitive company information
• Track action items and follow up on key initiatives to ensure progress
• Support board meeting and other VIP event logistics

Qualifications & Skills

• 5+ years of executive support or administrative experience in a fast-paced environment (experience in startups, aerospace, or energy sectors is a plus)
• Strong command of Microsoft Office Suite, experience with Confluence/Jira is preferred
• Efficiently manage multiple tasks and competing priorities in a dynamic work environment
• Exceptional written and verbal communication skills
• Demonstrate discretion and sound judgment in handling highly confidential, sensitive, and privileged information
• High level of professionalism with exceptional attention to detail
• Collaborate across organizational workstreams to coordinate priorities, drive alignment, and support cross-functional initiatives

Job Functions

• Position requires in-office presence in Seattle (South Lake Union) on Tuesdays, Wednesdays, and Thursdays; remote work is optional on Mondays and Fridays
• Travel: Up to 10%
• Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 15 pounds
• Repetitive work: Prolonged
• Special Senses: Visual and audio focused work
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day

Compensation

The anticipated salary band for this position is $100,000 – $125,000. The final job level and compensation will be determined by various factors such as a candidate's relevant work experience, years of relevant experience, skills, qualifications, certifications, and other business considerations.

Benefits

• Stock options
• Flexible paid time off
• 401k plan with employer match
• 16 weeks of paid family leave
• 11 observed company holidays
• Employer HSA contributions
• Life insurance
• Transit benefits to put toward commuting expenses
• Medical, dental, and vision insurance
• Relocation assistance
• Professional development
• Employee recognition program
• Company-sponsored ClassPass benefit to support employee wellness
• Dog friendly office

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.