EXECUTIVE ASSISTANT
Position Summary
The Executive Administrative & Development Coordinator serves as a trusted partner to the Executive Director, providing administrative, board, and development support in a manner that reflects Christ-centered leadership, integrity, and stewardship. This role plays a vital part in advancing the ministry’s mission by supporting organizational effectiveness, donor relationships, and governance with excellence and humility.
Key Responsibilities
Provide high-level administrative support to the Executive Director, including calendar management, travel coordination, expense reporting, and correspondence.
Anticipate needs and priorities to ensure the Executive Director is equipped to lead effectively.
Assist with ministry initiatives, strategic projects, and special assignments as directed.
Support the Executive Director in all board communications and coordination.
Attend board meetings to accurately record, prepare, and distribute meeting minutes.
Carefully coordinate board meeting logistics, schedules, and preparation of materials.
Manage and support major donor relationships with professionalism, gratitude, and Christ-like care.
Coordinate donor meetings, presentations, and communications for the Executive Director.
Aid in planning and execution of donor cultivation events and ministry development initiatives.
Process and deposit donations with accuracy, confidentiality, and accountability.
Maintain donor management systems and records in alignment with ministry standards and best practices.
Proactively and graciously follow up on missed or declined pledges when appropriate.
Stay informed on current best practices related to donor stewardship, receipting, and financial compliance.
Retrieve, process, and distribute mail from the post office box weekly.
Provide administrative and logistical support to ministry events and organizational initiatives as needed.
Professional Qualifications
Proven experience in administrative support, nonprofit development, donor relations, or a related field.
Strong organizational and time-management skills with the ability to manage multiple priorities effectively.
Proficiency in donor management systems, office software, and financial tracking tools.
Excellent written and verbal communication skills.
High level of discretion, professionalism, and attention to detail.
Spiritual Qualifications & Expectations
A committed follower of Jesus Christ who demonstrates a growing personal relationship with Him.
Actively involved in a local church and supportive of the ministry’s mission, vision, and statement of faith.
Demonstrates Christ-like character, humility, integrity, and servant leadership in all interactions.
Approaches donor stewardship, leadership support, and administrative responsibilities as an act of ministry.
Upholds biblical principles and godly values in decision-making and workplace conduct.
Position Requirements
Core Competencies:
Servant Leadership: Leads through humility, accountability, and a heart for service.
Stewardship: Manages resources, finances, and relationships with integrity and care.
Confidentiality & Trust: Handles sensitive information with wisdom and discretion.
Organizational Excellence: Demonstrates strong attention to detail and follow-through.
Relational Ministry: Engages donors, leaders, and stakeholders with warmth, respect, and gratitude.
Mission Alignment: Consistently advances the ministry’s purpose and values through daily work.
Knowledge & Skills:
Service oriented: dedicated to meeting expectations of the executive by maintaining effective relationships.
Excellent organizational skills and strong attention to detail.
Experience in administrative support and in making appropriate decisions regarding available time.
Excellent verbal and written skills, and experience and/or interest in partnership development.
High degree of professionalism and sensitivity to executive's availability (personal and work-related commitments) in dealing with diverse groups of people (staff, leaders, donors, etc.).
Proactive: ability to anticipate needs, events or issues that may arise.
Maintains a high level of integrity, confidentiality and discretion.
Willing To Demonstrate And/or Possesses The Following Ability:
Enduring Humility: Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy.
Relentless Trust: Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ.
Joyful Camaraderie: Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers.
Courageous Faithfulness: Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences.
Knowledge & Skills
Education:
High School or GED required.
Bachelor’s degree preferred.
5+ years of experience supporting executives.
Fundraising Responsibilities:
All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA.
These activities will include—but are not limited to—extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.
EEO Statement
Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws. YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry. We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation. We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.