Executive Assistant

About the Role

A highly capable and organized Executive Assistant supporting both our Chief Executive Officer and Chief of Staff, helping ensure the CEO Office operates with clarity, efficiency, and strong coordination. This role sits at the center of the organization, supporting the planning, scheduling, and administrative flow that enables the CEO and Chief of Staff to focus on the company’s most important priorities.

Responsibilities

• Manage complex calendars for the CEO and Chief of Staff, ensuring time is prioritized around key business objectives and leadership commitments
• Coordinate internal and external meetings, including scheduling, agendas, preparation of materials, and follow-up actions
• Arrange and manage executive travel, itineraries, and related logistics
• Ensure the CEO and Chief of Staff are well prepared for meetings through proactive coordination of briefing materials and relevant information
• Partner with the Chief of Staff to support the effective operation of the CEO Office, including leadership meetings and executive activities
• Coordinate leadership meetings, executive discussions, and company offsites, ensuring logistics and documentation are well organized
• Serve as a professional point of contact for internal leaders and external stakeholders interacting with the CEO Office
• Manage administrative processes including expense reporting, document management, and maintaining organized executive records
• Assist from time to time with facilities coordination and workspace needs

Requirements

• 5+ years supporting senior executives, ideally at C-suite level
• Bachelor’s degree preferred
• Experience managing complex calendars, travel, and executive logistics
• Strong organizational, communication, and administrative skills
• High level of professionalism and discretion
• Experience in a fast-paced or growing organization is advantageous

What Success Looks Like

• The CEO and Chief of Staff’s schedules are well-managed and aligned to company priorities
• Leadership meetings and executive activities are organized and run efficiently
• The CEO Office operates with strong coordination, responsiveness, and professionalism
• Internal and external stakeholders experience a well-run executive office

Benefits

• Comprehensive benefits package including Medical, Dental, Vision, and Life Insurance
• Modern office with a fully stocked kitchen, on-site exercise area, and stunning views
• Opportunity to work closely with the CEO and Chief of Staff at the center of a global, supportive, and growing team
• Exposure to cutting-edge ideas and projects shaping the future

Our commitment to all team members is built upon five core cultural pillars: Engage, Lean In, Create, Care, and Own.