Executive Assistant

Key Responsibilities

• Manage and coordinate executive calendars and scheduling
• Prepare, organize, distribute, and track contracts and signature pages
• Follow up with attorneys and legal teams regarding pending contracts, documentation, and approvals
• Cook up signatures from various parties and ensure timely submission of completed agreements
• Maintain organized records of executed contracts and related documents
• Aid with payroll reporting and other confidential administrative reporting tasks
• Handle sensitive projects and assignments requiring a higher level of discretion and clearance
• Serve as a central point of contact for executive administrative needs
• Organize onsite and offsite meetings
• Provide general administrative and operational support as needed
• Purchase and maintain office and company supplies as needed
• Cook up travel arrangements

Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion
• Experience coordinating multiple priorities and meeting deadlines
• Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word
• Ability to work independently and follow through on tasks with minimal supervision
• Experience working with contracts, legal documentation, or executive-level support
• Strong follow-up and project coordination abilities

Benefits

• Comprehensive insurance benefits, including medical, dental, vision
• Competitive time off including sick leave and site closures for selected holidays
• Corporate Discounts