Executive Assistant

Primary Duties

• Executive Partnership & Calendar Leadership: Own and strategically optimize the CLO’s calendar, aligning time to top priorities and enabling effective decision-making.
• Anticipate needs, prepare materials, and ensure the CLO is fully briefed and positioned for all engagements.
• Manage leadership meeting cadence (staff meetings, etc) with clear agendas, outcomes, and follow-through items.
• Global Travel & Logistics: Lead end-to-end domestic and international travel, including complex, multi-stop itineraries, accommodations, and transportation.
• Manage visa requirements, customs documentation, and international compliance logistics.
• Maintain plans to ensure seamless execution and minimal disruption.
• AI-Enabled Productivity & Digital Excellence: Leverage AI tools (e.g., Copilot) and Microsoft 365 to streamline workflows, draft communications, and enhance productivity.
• Serve as a digital power user across Microsoft 365 (Outlook, Teams, PowerPoint, Excel, OneNote, Planner).
• Support creation of high-quality executive-ready presentations, reports, and communications.
• Events, Culture & Workplace Experience: Lead planning and execution of Legal & Compliance team events.
• Serve as a culture ambassador, role modeling company values through interactions, decision-making, and execution.
• Support quarterly all hands meetings.
• Communication & Stakeholder Management: Draft and manage executive communications, including internal announcements, leadership updates, and external correspondence.
• Serve as a trusted liaison to senior executives and external partners.
• Handle highly sensitive and confidential information with discretion and sound judgment.
• Administrative & Operational Excellence: Manage expenses, budgets, and vendor coordination in alignment with company policies.
• Support onboarding for new leadership hires and coordinate office operations and materials as needed.
• Composes and types correspondence from rough drafts and makes changes in grammar, punctuation, and spelling as needed.
• Organizes and maintains confidential files, correspondence, and records.
• Captures and coordinates other group needs including printing, presentation preparation, ordering office supplies, and meeting support.
• Legal And ESG Support: Provide legal support through billing, document drafting, legal technology, contract review, and preparation of legal materials.
• Support Sustainability and ESG initiatives through reporting submissions and audits, ESG technology, and collaboration with cross-functional partners.

Knowledge, Skills And Abilities Required

• 3+ years’ secretarial/clerical experience or equivalent skills and abilities in a fast-paced, global organization; legal assistant or paralegal experience a strong plus.
• Proven experience managing complex calendars, international travel, and executive operations.
• Strategic calendar management mindset (not transactional scheduling).
• AI and digital fluency with demonstrated ability to leverage tools to improve productivity.
• Exceptional organizational, prioritization, and project management skills.
• Strong business judgment, discretion, and executive presence.
• Advanced written and verbal communication skills.
• Advanced proficiency: Microsoft 365 (Outlook, PowerPoint, Excel, Teams).
• Experience with AI productivity tools (e.g., Copilot) strongly preferred.
• Familiarity with global travel systems and expense platforms.
• Highly trusted partner with strong integrity and confidentiality.
• Proactive, resourceful, and solutions-oriented.
• Strong relationship builder across functions, cultures, and leadership levels.
• Calm under pressure with the ability to manage competing priorities seamlessly.
• Passion for creating an exceptional executive and employee experience.