Executive Assistant

The Executive Assistant supports several leaders and their associates within the organization. Key responsibilities include:

• Providing a branded, warm-welcoming support for the Suite.
• Maintaining a polished image and business attire.
• Ensuring confidentiality in all interactions.
• Aiding in meeting coordination, including room reservations, audio/video setups, and meal orders.
• Monitoring room devices and collaborating with tech teams to ensure their functionality.
• Managing room calendars and coordinating multiple meeting agendas.
• Drafting and distributing meeting minutes, attending meetings to compose them.
• Collaborating with various business groups to support the Suite, responding to general Office inquiries, sending mass communications, and drafting, editing, and proofreading correspondence and PowerPoint presentations.
• Overseeing daily office operations, ensuring the office is well-supplied, clean, organized, and maintained.
• Creating procedures to support a functional office for the teams, managing mail, supplies, badge access, maintenance requests, and other facility needs.
• Updating internal SharePoint websites for teams.
• Tracking expenses and processing invoice payments, making travel arrangements for executives, and completing expense reports.
• Providing other administrative support as necessary and special projects as assigned.

Qualifications

• 5-7 years of relevant experience.
• Proven experience in recognizing the necessity of adhering to pre-established timetables without compromising on quality.
• Ability to anticipate the needs of leadership by proactively managing complex calendars.
• Highly proficient in Microsoft Suite.
• Background in financial industry a plus.
• High degree of personal integrity to build and maintain trust across senior leadership, internal teams, and external partners.

Benefits

• Medical Insurance
• Dental
• Vision
• Life insurance
• Accidental death and dismemberment
• Short-term and long-term Disability Insurance
• Parental Leave
• Employee Assistance Program (EAP)
• Traditional and Roth 401(k) with company match
• Flexible Spending Account (FSA)
• Employee Stock Purchase Plan at 5% discount
• Critical Illness Insurance
• Accident Insurance
• Transportation and Commuting Benefits
• Banking Benefits
• Pet Insurance

Compensation

The estimated hourly rate for this role is $26.96 - $37, with eligibility to earn an annual bonus. Actual salaries may vary based on several factors, such as a candidate's qualifications, skills, and experience.