Executive Assistant

About the role

We’re not in the wing business. We’re in the flavor business. It’s been our mission to Serve the World Flavor since we first opened in 1994, and we’re just getting started. 1997 saw the opening of our first brand partner operated Wingstop location, and by 2002 we had served the world one billion wings. It’s flavor that defines us and has made Wingstop one of the fastest growing brands in the restaurant industry. Above all else – our success is largely due to our people and our core values, or what we call The Wingstop Way of being entrepreneurial, service-minded, fun, and authentic.

The Executive Assistant is a critical role providing high-level administrative support to 2 or more members of our Senior Leadership Team (SLT). You are the main point of contact for the leaders whom you support, so we rely on you to ensure the lines of communication remain open between their offices, senior management, and internal teams. This role is based at the Global Support Center in Dallas.

Responsibilities

• Manage an active calendar of appointments while ensuring SLT members’ schedules are followed and respected; keep leaders well-informed of upcoming commitments and responsibilities.
• Compose correspondence, prepare presentations and reports, and handle information requests (often confidential in nature).
• Arrange complex national and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; coordinate on/off-site meetings and conferences.
• Provide an environment where seamless communications between SLT members’ offices and internal teams is expected and carried out; demonstrate leadership and diplomacy to maintain credibility, trust, and support with senior management and internal teams.
• Support scheduling and handling logistics of Board meetings, ensuring meetings go off without a hitch; prepare and circulate materials for review prior to Board meetings; take notes and distribute following Board meetings and respond to inquiries from Board members.
• Complete expense reports and process travel reimbursement requests.
• Prioritize multiple needs efficiently and follow projects through from start to finish with a keen sense of urgency.
• Other duties as assigned.

Requirements

• Bring a strong drive for excellence in a fast-paced, dynamic environment.
• 5+ years of experience supporting C-level executives.
• Exhibits expert-level writing, editing, grammar, and research skills.
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.).
• Displays high emotional intelligence and strong social awareness.
• Maintains an exceptional level of professionalism and a positive, “can-do” attitude.
• Demonstrates strong decision-making and problem-solving skills.
• Effectively prioritizes competing demands and manages projects from start to finish.
• Works well both independently and collaboratively.
• Upholds the highest standards of integrity and confidentiality.

Benefits

• Unlimited paid time off for exempt employees.
• One paid volunteer day of your choice.
• Competitive bonus structure for eligible roles.
• Team member stock purchase plan.
• Health savings or flexible spending account options.
• 401k – dollar-for-dollar match on the first 3% and then 50 cents on the dollar for the next 2% (up to 5% of eligible compensation).
• Comprehensive medical, dental, and vision benefits.
• Basic life and AD&D insurance provided.
• Pet insurance.
• Education Assistance.
• Wellness reimbursement program.
• Paid maternity and paternity leave.
• Lunch provided every Tuesday and Thursday in office.
• Discount on Wingstop gift cards.
• Onsite game room.