Executive Assistant

Willmeng Construction is an Arizona-based, 100-percent employee-owned general contractor dedicated to helping our people build their “Genuine Place of Purpose” since 1977. We prioritize an exceptional company culture, ranking in the Top 5 of the Phoenix Business Journal’s Best Places to Work for over a decade and as the only Arizona construction firm on Inc.’s Best Workplaces list for three consecutive years. We’ve earned multiple appearances on AZ Big Media’s Most Admired Companies list and ranked No. 1 for Healthiest Employers for two consecutive years. Our team’s dedication has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times while donating over $1 million annually to community organizations.

About the role

We’re seeking a proactive and adaptable professional to provide essential support to our Market Leader. In this role, you’ll work closely with market leadership to ensure smooth day-to-day operations. The ideal candidate is a natural problem-solver with excellent communication skills, a friendly and outgoing personality, and strong attention to detail. You should be highly organized and comfortable taking initiative to find solutions independently. This is an on-site position, with the flexibility to work remotely 1–2 days per week after completing training.

Responsibilities

• Coordinate the Market Leader’s calendar and manage time effectively.
• Handle confidential and sensitive information with discretion.
• Manage and organize email communications.
• Act as a liaison between the Market Leader and internal teams.
• Arrange travel and maintain organized schedules.
• Provide support for meetings, including preparation and follow-up.
• Complete monthly expense reports for the Market Leader.
• Oversee visitor logistics and manage meeting requests.

Requirements

• 2+ years of experience providing executive-level support.
• Proficient in managing expense reports in Concur.
• Skilled in Microsoft Office Suite.
• Experienced in calendar and schedule management.
• Detail-oriented with a strong sense of accountability.
• Willing to assist wherever needed, with a passion for training and mentoring others.
• Construction industry experience is a plus, but not required.

Values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought, and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve, and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Benefits

• Employee Stock Ownership Plan (100% employee-owned).
• Discretionary annual bonus.
• 401k with employer match.
• Employee medical, dental, and vision insurance 100% covered; options to add dependents at 50% coverage by Willmeng.
• Flexible Time Off Policy.
• 9 paid company holidays.
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery.
• Spacious break rooms with healthy meals & snacks provided at no additional cost.
• Team-building activities, including volunteer opportunities.

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong, and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in its culture.