Executive Assistant

About Willmeng

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to building excellence and preserving the company’s high value to the clients they serve. Willmeng gives back to their community and has been recognized for a multitude of awards for project excellence and company culture, including:

• Contractor of the Year by AZRE Magazine
• #1 General Contractor by Ranking Arizona
• Best Workplace by Inc. Magazine
• General Contractor of the Year by NAIOP
• Best Places to Work by Phoenix Business Journal

The Role

The Executive Assistant for the Energy Business Development Group serves as a strategic partner to executive leadership by creating efficiencies, managing priorities, and enabling leaders to operate effectively in a fast-paced, high-growth environment. This role goes beyond traditional administrative support and requires strong executive presence, sound judgment, technical proficiency, and the ability to proactively manage complex schedules, communications, travel, and follow-through.

What you will accomplish

• Own and proactively manage executive calendars and scheduling priorities.
• Cook up and coordinate internal standing meetings, one-on-ones, leadership meetings, and impromptu scheduling changes.
• Manage external client meetings and executive availability.
• Prioritize competing requests and protect executive focus time.
• Cook up membership engagements and industry involvement including NAIOP, SIOR, AZ Forward, and related organizations.

Travel & Conference Coordination

• Cook up complex executive travel arrangements including flights, hotels, transportation, dining reservations, and detailed itineraries.
• Manage conference registrations and executive participation logistics.
• Cook up client dinners, networking events, and industry engagements.
• Anticipate travel disruptions and proactively resolve scheduling conflicts.

Meetings & Communication Support

• Prepare agendas, meeting materials, and executive briefing documents.
• Administer Bloom Growth meeting workflows, notes, and follow-up tracking.
• Draft and manage executive correspondence, scheduling communications, and stakeholder follow-ups.
• Track action items and proactively drive accountability and completion.
• Prioritize incoming requests and communications based on urgency and business impact.

Administrative & Organizational Management

• Aid with expense reports, invoices, and executive administrative workflows.
• Conduct research, prepare briefing materials, and support special projects.
• Organize and maintain confidential documents, files, and communications.
• Serve as a trusted operational partner for executive leadership.
• Operate with professionalism, discretion, and strong business judgment in highly visible situations.

Strategic Executive Partnership

• Anticipate leadership needs before they arise.
• Identify operational gaps and proactively recommend solutions.
• Help executives remain organized, responsive, and focused on strategic priorities.

Qualifications

• 5–8+ years of executive assistant or senior administrative support experience, including direct support of C-suite or senior leadership;
• Bachelor's degree preferred;
• Advanced proficiency in Microsoft Office Suite, collaboration platforms, AI tools, and scheduling and productivity systems;
• Exceptional organizational skills with the ability to manage complex calendars, executive travel, and multiple competing priorities simultaneously;
• Strong executive communication, relationship management, and interpersonal skills with the highest level of professionalism and discretion;
• Proactive problem-solver who anticipates needs, operates independently with minimal direction, and thrives in a fast-paced, dynamic environment;
• Construction, real estate, energy, or professional services industry experience is a plus.

What we would like you to have

You are inspired by our values:

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Benefits

• Employee Stock Ownership Plan;
• Discretionary annual bonus;
• 401k with employer match;
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng;
• Flexible Time Off Policy;
• 9 paid company holidays;
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery;
• Team-building activities, including volunteer opportunities.