Executive Assistant

About the role

The Executive Assistant, E3, supports senior leadership administrative functions over large departments or functional areas. This role requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism.

Responsibilities

• Serves as a liaison between senior leadership and internal/external audiences and represents the university.
• Captures and coordinates communication between senior leadership and various stakeholders, including university leadership, faculty, staff, students, and external stakeholders.
• Manages senior leadership calendar, including scheduling appointments, meetings, and travel arrangements.
• Antspects and prepares materials required for meetings, ensuring senior leader is well-prepared for engagements.
• Arranges domestic and international travel for the administrator, including flights, accommodations, and itineraries.
• Prepares travel expense reports and ensures compliance with university policies.
• Plans, organizes, and coordinates meetings, conferences, and special events.
• Prepares agendas, takes meeting minutes, and follows up on action items as needed.
• Establishes and maintains reporting and tracking of deliverables and action items.
• Organizes and maintains electronic and physical file systems, ensuring efficient document retrieval.
• Manages confidential and sensitive information with discretion.
• Handles incoming and outgoing communications, emails, and phone calls on behalf of senior leadership.
• Drafts and edits correspondence, reports, presentations, speeches, and other specialized communications with a high degree of accuracy and professionalism.
• Assists in monitoring and managing budgets related to the senior leader’s office.
• Processes and tracks financial transactions and expenses.
• Creates and submits expense reports for corporate credit card and senior leadership expenses.
• Assists with special projects and initiatives as assigned by senior leadership.
• Conducts research and compiles data to support decision-making processes.

Qualifications

• Associate's Degree
• 4 years of related experience as an Executive Assistant

Preferred Qualifications

• Bachelor's Degree
• Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements.

Pay

Pay Range: $68,300.00 - $102,500.00