Executive Assistant

Key Responsibilities

• Manage multiple complex and dynamic calendars, resolving conflicts and anticipating scheduling needs
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentation
• Serve as a primary point of contact for internal and external communications on behalf of senior leaders
• Prepare presentations, briefing materials, and other executive-level documents with accuracy and professionalism
• Support financial and business unit meetings by coordinating agendas, logistics, materials, and follow-up actions
• Prepare, submit, and track expense reports in a timely and accurate manner
• Track key initiatives, deadlines, and deliverables across teams, ensuring alignment and follow-through
• Proactively anticipate issues, assess risks, and recommend solutions to support leadership effectiveness
• Handle highly confidential and sensitive information with discretion, integrity, and sound judgment
• Build strong, collaborative relationships with leaders, team members, and external partners
• Screen and respond to incoming calls, requests, and visitors, prioritizing appropriately

Qualifications & Experience

• A minimum of five (5) years of executive administrative experience, preferably supporting senior-level leaders
• Demonstrated experience supporting finance, insurance, or related business leaders preferred
• Exceptional organizational, time-management, and prioritization skills
• Strong written and verbal communication skills with a high level of professionalism
• Prowess in Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint, Excel, etc.)
• Proactive problem-solver with the ability to anticipate needs and take initiative