Executive Assistant

Responsibilities

• Organizing and maintaining schedules and correspondence for the appropriate executive(s).
• Managing travel and meeting planning.
• Answering and screening phone calls and meeting requests directed toward executives.
• Filtering and delegating messages as necessary to appropriate department leadership throughout the company.
• Managing individual travel requirements to domestic and/or international locations.
• Arranging travel and hotel accommodations, as necessary.
• Performing routine administrative functions; incoming mail, phone calls/messages, and arranging catering, meetings and conferences.
• Organizing and coordinating office operations/organization, events & luncheons; overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively.
• Reconciling and completing expense reports on behalf of executives and reconciling their company credit cards on a monthly basis.
• Managing team space & facility requests; including moves and reconfigurations.
• Other duties as assigned by supervisory personnel.

Qualifications

• College degree preferred.
• One to two years typing, telephone, or general clerical experience preferred.
• Experience supporting C-suite level leadership.
• Transportation experience preferred.
• Strong organizational skills with a proactive and solution-oriented mindset.
• Strong time management skills with the ability to work independently and with minimal supervision.
• Proven ability to manage multiple priorities and tasks simultaneously in a dynamic environment.
• Experience proactively managing calendars, scheduling, and coordinating logistics.
• Knowledge of administrative and clerical procedures, knowledge of various formats for letters and memos, usually gained through secretarial classes and seminars.
• Ability to maintain confidentiality.
• Ability to prioritize effectively and adapt quickly to changing demands.
• High level of professionalism in both written and verbal communication with internal and external stakeholders.