Executive Assistant

About the role

Wellington Management is seeking an Executive Assistant to provide dedicated support to investors within the firms Research Department. This role serves as a trusted administrative partner, working closely with investment professionals to navigate complex schedules, coordinate competing priorities, and ensure seamless execution across a wide range of business activities.

Responsibilities

• Provide proactive, high-quality administrative support to investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.
• Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests with sound judgment and attention to detail.
• Cook up detailed itineraries, accommodations, and last-minute changes as needed for domestic and international travel.
• Lead the planning and execution of meeting logistics, ensuring participants, materials, technology, and details are aligned for a seamless experience.
• Prepare, process, and reconcile expense reports and other administrative documentation accurately and in accordance with firm policies.
• Build strong working relationships with internal and external stakeholders, serving as a responsive, professional, and trusted point of contact.
• Exercise discretion and judgment when handling confidential information, sensitive matters, and requests requiring thoughtful prioritization.
• Provide cross-cover and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
• Support ad-hoc projects and initiatives, demonstrating curiosity, a willingness to learn, and a proactive approach to taking on new responsibilities.

Qualifications

• A minimum of 3 years’ experience within an administrative role in a professional services organization.
• Experience in the investment management industry will be viewed favorably.
• Exposure to global contexts, whether professionally and/or personally, will be viewed favorably.
• Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies.
• Demonstrated strong detail orientation, diligence and overall high work quality.
• Excellent organizational, multi-tasking and prioritization abilities.
• Proactive problem-solving skills and an anticipatory mindset.
• High level of reliability, professionalism and discretion.
• Ability to work under deadlines and to accommodate last-minutes changes.
• A positive, can-do attitude; Flexibility; Sense of humor.