Executive Assistant

This position is located in our Fargo, ND office and may require up to 20% travel. MasTec Renewables combines over 20 years of experience in renewable energy construction and is part of the MasTec Clean Energy & Infrastructure business segment, generating over $4 billion in annual revenue.

About the Role

Responsible for providing executive assistance to Senior Vice President, Vice Presidents, and Directors to ensure smooth operation of business. This role requires a significant level of trust, self-discipline, and confidential discretion. Tasks include moderate to advanced clerical duties, maintaining communication with various departments, assisting with scheduling, and representing the department to employees and outside customers.

Responsibilities

• Assist assigned leaders with day-to-day tasks as directed
• Ensure all expense reports, mileage reports, and monthly financials are accurate, timely, and compliant
• Manage or assist in the departmental corporate overhead budget, including timely submission of invoices
• Prepare data for statistical or trend analysis and report compilations as needed
• Identify workplace safety hazards and take corrective action to eliminate or minimize them
• Administer or assist in edits and updates for procedures and manage department SharePoint/Teams pages
• Organize and coordinate meetings, schedule meeting rooms, arrange hotel accommodations, travel, and food
• Capture and distribute detailed meeting minutes as required
• May supervise or mentor other administrative staff
• Other duties as assigned

Qualifications

• Two to four years of college education required
• Two to four years’ equivalent experience as an administrative assistant; experience supporting executive leadership preferred
• EPC, construction, or engineering environment executive office experience preferred

Skills

• Excellent verbal and written communication skills
• Strong experience in Microsoft Word, Excel, PowerPoint, Outlook, and Internet; ability to learn in-house programs
• Ability to work in a fast-paced, dynamic environment with minimal supervision while maintaining confidentiality
• Ability to multitask, adapt to changing priorities, and resolve issues efficiently
• Strong organizational skills and ability to prioritize tasks and manage deadlines

Benefits

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increases
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Pay

$66,000 - $90,000 / year, commensurate with experience