Executive Assistant

About The Role & Team

Walt Disney Imagineering is the creative force behind all Disney theme parks, resorts, attractions, and cruise ships worldwide. Imagineers blend storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe. Innovation is at the core of Imagineering, and each project often includes a first-of-its-kind. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. Knowing that we have made a difference is incredibly fulfilling and inspiring for all of us.

Ride Engineering is responsible for moving people through stories in magical ways that bring these experiences to life. Ride Engineers bring optimism and solutions to design challenges that often seem impossible, and they partner with diverse creative talent to define and build one-of-a-kind experiences that bring fun and joy to millions of people all around the world.

What You Will Do

• We're looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for the Ride Engineering Studio Executive and secondary support for department needs as required.
• You'll be a key member of a multidisciplinary, high-visibility team developing innovative ride platforms for Disney's theme parks, attractions, and cruise ships worldwide.
• On any given day, the role may require you to complete many of these tasks, often simultaneously:
• Provide exceptional delivery of assertive professionalism.
• Interact, partner, and network with all levels of management in a fast-paced dynamic environment.
• Interact professionally with senior executives, internal partners, and external contacts.
• Prepare written communication, expense reports, spreadsheets, presentations, meeting notes, copies, files, faxes, and telephone coverage.
• Manage complex calendars, coordinate meetings, plan and execute travel arrangements.
• Anticipate, prepare, and organize information and document needs before all events.
• Prioritize communication, meetings, and action items daily.
• Prepare executive-level presentations, memos, letters, spreadsheets, and other correspondence.
• Oversee all LOB office administration and organizational task support, including screening and routing phone calls, maintaining filing systems, preparing expense reports, and processing workflow requirements through SAP.

Required Qualifications & Skills

• 3+ years' administrative experience successfully supporting senior level executives in a corporate environment, including significant interactions with internal and external senior leaders.
• Demonstrated ability to interact, partner, and network with all levels of management in a fast-paced dynamic environment.
• Excellent written, verbal, and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts.
• Demonstrated ability to blend a positive attitude, flexibility, discretion, and command while managing multiple priorities, including preparing written communication, expense reports, spreadsheets, presentations, meeting notes, copying, filing, faxing, and telephone coverage.
• Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings, and author documents and reports.
• Ability to appropriately respond to and resolve cast and guest issues with little direction.
• Ability to work effectively in a team environment.
• Demonstrated ability to take initiative, proactively problem-solve using sound judgment, and handle confidential and sensitive information.
• Enthusiastic attitude and strong work ethic.
• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP (Concur, Field Representative, Employee ESS, Casual Buyer, etc.), and other software/operating systems such as Keynote.
• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work, and accurately and efficiently archive documents and work products.
• Proven knowledge of the TWDC culture, structure, and operating practices.

Preferred Qualifications & Skills

• 2+ years’ experience supporting senior level executives at The Walt Disney Company.
• Education: High School Degree or equivalent.
• Preferred Education: Bachelor's Degree or equivalent.

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more at https://jobs.disneycareers.com/benefits.

The hiring range for this position in Orlando, FL is $52,000 to $70,300 per year based on a 40-hour work week. The number of hours scheduled per week may vary based on business needs. The base pay offered will consider internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, depending on the level and position offered.