Executive Assistant

About Us

VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We’re one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.

What You Will Do

• Plans, organizes, and coordinates day-to-day operations and administration of the office of the Executive Vice President (EVP).
• Assists the EVP with the preparation of correspondence, data, and drafting of materials for presentations, reports, and publications.
• Reviews, tracks, analyzes, and summarizes Agency and program/department data and reports.
• Maintains calendar of due dates for recurring reports, information, and dates as requested by the EVP; follows up on outstanding requests as necessary.
• Tracks and monitors annual goals and progress toward completion of assignments.
• Plans, directs, coordinates, undertakes, evaluates, and makes recommendations for designated assignments and projects, as assigned.
• Makes presentations as assigned.
• Resolves administrative and policy issues within guidelines; responds to inquiries from staff and the community.
• Attends meetings as assigned, takes notes, and follows up to ensure assignments, projects, and other tasks are progressing on a timely basis; may represent the EVP at meetings.
• Reviews monthly general ledger (G/L) and works with the EVP on the annual budget; maintains account of business expenditures for all relevant cost centers.
• Utilizes appropriate equipment and computer software packages to provide support to the EVP and other staff as required.
• Answers and screens telephone calls; takes messages; routes calls and follows up when appropriate.
• Maintains files, sorts mail, directs incoming and outgoing correspondence to appropriate areas for action, and performs follow-up as needed.
• Participates in special projects and performs other duties as assigned.

Qualifications

Education:

• High School Diploma or equivalent Required
• Bachelor’s Degree Preferred

Work Experience:

• Minimum of four years of progressive administrative, business, or office management experience Required

Skills:

• Proficient with personal computers, including Microsoft Windows: Word, Excel, and Access Required
• Effective oral/written communication and interpersonal skills Required
• Ability to multi-task in a fast-paced environment Required

Benefits

• Referral bonus opportunities
• Generous paid time off (PTO), starting at 20 days, plus 9 company holidays
• Health insurance plan (Medical, Dental, Vision, Life, and Disability) for you and your loved ones
• Employer-matched 401k retirement savings program
• Personal and financial wellness programs
• Pre-tax flexible spending accounts (FSAs) for healthcare, dependent care, and commuter transit programs
• Generous tuition reimbursement for qualifying degrees
• Opportunities for professional growth, career advancement, and CEU credits

Pay

USD $37.32 - USD $46.66 /Hr.