Executive Assistant

Responsibilities

This role is ideal for a polished, proactive EA who thrives in a dynamic environment, brings commercial awareness, and is energized by the pace of a world-class luxury brand.

• Own the President's complex calendar — managing and prioritizing meetings across global time zones with efficiency and judgment.
• Monitor time-sensitive emails, deadlines, and follow-up actions, ensuring nothing is missed.
• Screens calls, emails, and requests — acting as a confident gatekeeper and handling correspondence on the President's behalf where appropriate.
• Prepare thorough briefing materials, agendas, reports, and presentations ahead of all key meetings.
• Arrange full meeting support: scheduling, papers, minutes, action tracking, and follow-through.
• International Travel Management
• Proactively plan and manage all aspects of domestic and international travel — flights, visas, accommodation, ground transport, and detailed itineraries.
• Provide responsive, 24/7 support during travel to address last-minute changes or challenges.
• Anticipate logistical complexities across time zones and ensure seamless trip execution.
• Commercial & Client Support
• Support the preparation of client-facing presentations, proposals, and materials in partnership with the commercial team.
• Cook up client meeting logistics including venue, catering, and pre-reads.
• Liaise professionally with business partners, clients, and stakeholders on behalf of the President.
• Maintain discretion when handling commercially sensitive information and relationships.
• Events & Team Coordination
• Plan and execute team events, offsites, and internal strategy sessions end-to-end.
• Support the organization of sales conferences and commercial leadership events, managing all logistics from concept through delivery.
• Cook up event logistics with vendors, venues, and internal stakeholders to ensure events run on time and on budget.
• Office & Administrative Support
• Process expenses, purchase orders, and accounting-related items on behalf of the President.
• Liaise with the Office Manager and reception team to book meeting rooms and arrange catering.
• Serve as backup support for the front desk during absences, ensuring a professional and welcoming experience for all visitors.
• Provide general administrative and project support as needed across a growing, evolving business.

Required Skills And Experience

• 5+ years of experience as an Executive Assistant supporting senior executives, ideally in a global corporate environment.
• Prior experience supporting a commercial, sales, or business development function — you understand the pace and priorities of a revenue-driven team.
• Proven track record managing complex international travel logistics and high-level executive schedules.
• Exceptional organizational skills, impeccable attention to detail, and the ability to manage competing priorities without losing composure.
• Strong written and verbal communication skills — you represent the President with professionalism in every interaction.
• Confident acting as gatekeeper — able to push back on requests diplomatically and protect the President's time.
• Tech-savvy: proficient in Microsoft Office Suite (including advanced PowerPoint and Excel), Google Workspace, and calendar management tools.
• Hightly discreet and trusted with confidential information — this is non-negotiable.
• Flexible and globally minded — comfortable working across time zones and occasionally outside standard hours when needed.

Preferred Attributes

• Experience organizing sales conferences, team events, and client-facing engagements.
• Ability to anticipate the President's needs and solve problems before they arise.
• Culturally aware and sensitive — you work with colleagues and clients around the world.
• Calm under pressure, solutions-focused, and energized by a fast-paced environment.
• Fluency in additional languages is a plus.