Executive Assistant

About the role

We’re seeking a highly organized, relationship-oriented Executive Assistant to support our executive leadership team and provider staff within a growing healthcare organization.

This opportunity is ideal for someone who values accuracy, professionalism, strong organization, and the ability to manage a broad range of administrative and provider-support responsibilities.

Executive Administration Responsibilities

• Support the organization’s mission by delivering high-quality work and maintaining positive, professional relationships with colleagues and stakeholders.
• Adhere to organizational policies regarding attendance, appearance, and professional conduct.
• Prepare and manage provider reports and executive-level management reports for the Medical Director.
• Provide administrative support to the Finance Department under the direction of the Chief Financial Officer (no prior finance experience required).
• Aid the executive team in maintaining facility licensing and regulatory compliance requirements.
• Track insurance payer contracts and maintain Medicaid and Medicare licensing and enrollment updates.
• Provide additional administrative support to members of the executive team as needed.
• Serve as a liaison with payer provider relations and network representatives.

Credentialing, Privileging, and Provider Administrative Support

• Manage relationships with stakeholders involved in provider credentialing, privileging, and payer enrollment processes.
• Cook with external credentialing partners to ensure timely submission of required documentation for all Licensed Independent Practitioners (LIPs), including physicians, advanced practice nurses, and other licensed providers.
• Collaborate with Human Resources to prepare credentialing packets for licensed and certified providers and maintain related personnel documentation.
• Serve as a liaison for provider audits, including regulatory and quality review activities.
• Assist the Medical Director with onboarding new providers.
• Manage and approve provider timecards and PTO requests, coordinating with leadership to ensure adequate provider coverage.
• Partner with operational leadership to create and maintain provider on-call schedules.

Medical Records Oversight

• Lead the Medical Records function, coordinating with internal departments and external agencies to ensure accurate, compliant, and timely documentation and records management.

Job Competencies & Minimum Qualifications

• Associate’s degree preferred, or an equivalent combination of education and experience.
• Exceptional organizational skills, including the ability to create, maintain, and manage databases, tracking systems, and reporting tools.
• Strong computer proficiency, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and related business applications.
• Excellent verbal and written communication skills.
• Outstanding interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization and with external stakeholders.
• Experience working in a healthcare, medical practice, community health, or provider services environment.
• Familiarity with provider credentialing, privileging, licensing, payer enrollment, or healthcare compliance processes.
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Why You’ll Love Working Here

• Mission-driven organization with a strong commitment to quality care and operational excellence.
• Supportive leadership and a collaborative, team-oriented environment.
• Opportunities to learn, grow, and expand your administrative skill set.
• Meaningful work that directly supports providers and patient care.

Working Conditions/Physical Demand

• Fast Paced Business Office Environment with direct patient interaction, computer, and phone use.

Pay

The total compensation range for this position is USD $50,000.00 to USD $65,000.00. When determining an offer, Healthcare Organization considers factors such as the scope and responsibilities of the role, the candidate's work experience, education/training, relevant skills, internal pay equity, and market and organizational conditions.