Executive Assistant

Responsibilities

• Cook up complex, fast-changing schedules, meetings, and industry event logistics, ensuring executives are fully briefed with background materials 24 hours in advance.
• Manage sensitive information and highly confidential files with absolute discretion, while maintaining logs, manuals, and general administrative workflows with high accuracy.
• Compose, prepare, and distribute correspondence, presentations, and reports, while taking concise meeting notes and driving follow-up action items.
• Serve as the professional public face and host for executives, managing community outreach, visitor greeting, and participation in external committees.
• Review and reconcile travel expenses and corporate credit card receipts, while keeping senior executives seamlessly aligned on overlapping activities and meetings.

Requirements

• 5+ years of recent administrative experience including support of senior leadership executives, director level or above, for large organizations
• 5+ years of experience with MS Office and/or Google-based applications (Google Suite, Docs, Sheets, Slides, Meet, etc.)
• 5+ years of experience with coordinating complex calendars and the ability to manage competing priorities
• 5+ years of experience planning and arranging meetings, conferences, and large events for clients and staff

Pay

Pay range: $23-25/hour W2