Executive Assistant

About the role

At Virgin Galactic our Spaceline Administrative team works in a centralized team, functionally managed by the Manager, Business Support and matrix assigned to principals or departments. Guided by our values, “Safety Above All”, we proactively manage the risks inherent in human spaceflight through our daily actions. The Executive Assistant provides comprehensive executive administrative support to the Vice President, Mission Operations and the Mission Operations Department. The position will navigate a rapidly evolving operational tempo, coordinate high‑volume calendaring, and execute responsibilities with limited guidance. Success in this role requires flexibility, strong organizational judgment, and the capacity to thrive amid frequent change. The role requires a high level of professionalism, discretion, and initiative. Support the company strategy by holding ourselves and one another accountable for getting the work done. Virgin Galactic is an aerospace and space travel company, pioneering human spaceflight for private individuals and researchers with its advanced air and space vehicles. We are making the dream of space travel a reality, delivering spaceflight at an unprecedented frequency, with the development of next generation space vehicles.

Responsibilities

• Provide executive administrative support, ensuring accuracy, timeliness, and confidentiality for Vice President, Mission Operations and the Mission Operations Department.
• Manage and maintain the executive’s demanding schedule, meetings, priorities, and calendar.
• Coordinate, organize, and support meetings, events, and site visits, including agenda preparation, documentation development, note taking, and action tracking.
• Coordinate department meetings and team building events to boost morale and keep team informed.
• Arrange travel logistics, process expense reports, submit purchase requisitions, and oversee related administrative functions for the Vice President and department.
• Approve timecards, expense reports, and travel on behalf of the Vice President.
• Maintain strict confidentiality in all matters related to the organization and executive office.
• Create, collect, and distribute internal and external department communications, at times on behalf of the Vice President.
• Prepares and maintains department documents and reports.
• Serve as the department coordinator for strategy development, goal management, and special project oversight.
• Improve administrative