Executive Assistant

About the role

VeroTouch is seeking an Executive Assistant to support the executive team and streamline administrative and operational tasks. This role offers a unique opportunity to work closely with the leadership team and contribute to the company's growth.

Responsibilities

• Manage calendars, scheduling, and meeting logistics for the executive team
• Prepare agendas, take notes, and track follow-up items for recurring meetings
• Cook up travel arrangements and logistics as needed
• Vendor, Procurement, and Financial Support
• Manage procurement intake requests and route them to the right approver
• Support accounts payable and accounts receivable processes, including invoice tracking and vendor follow-up
• Absorb expense tracking and reconciliation across entities
• Document and Knowledge Management
• Organize and maintain company files, folders, and records across departments
• Draft, format, and maintain SOPs and internal documentation
• Support upkeep of internal knowledge resources, including SOP and handbook content used by company systems
• HR Administrative Support
• Coordinate onboarding logistics for new hires, including paperwork and account setup
• Aid in initial candidate screening and interview scheduling
• Assist with offer letter preparation and tracking through the hiring process
• Bookkeeping and Communication Support
• Perform data entry and support statement reconciliation in QuickBooks Online
• Triage and organize incoming email and communications for leadership, flagging what needs attention
• Process and Automation
• Identify recurring administrative bottlenecks and redesign them into faster, repeatable workflows
• Use AI tools to automate scheduling, document drafting, data entry, and routine reporting
• Document new processes as SOPs so improvements stick and can be handed off or scaled
• Proactively flag manual, repetitive work to leadership with a proposed automation or process fix, rather than just doing it faster

Qualifications

• Extensive experience, a proven work ethic, and a strong commitment to continuous learning—attributes that deliver results beyond traditional education (required).
• A bachelor's degree is a plus but not required.
• 2+ years of experience in an administrative, executive assistant, operations support role, or equivalent experience demonstrating strong organizational and execution skills.
• A demonstrated interest in process and efficiency: someone who has redesigned a workflow, built a template, or automated a task before, and can point to a specific example.
• Fluency with AI tools such as Claude or ChatGPT, used to automate work.
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) or equivalent tools.
• Excellent written communication and ability to draft clean, professional documents.
• Prowess in juggling multiple workstreams and shifting priorities without dropping details.
• Strong discretion and judgment when handling confidential company and personnel information.

Compensation and Benefits

• 15 days of PTO (vacation and personal time)
• Eligibility for health, dental, and vision coverage (eligible after 90 days)
• Colorado Secure Savings IRA plan (eligible after 90 days)
• Performance-based incentive bonus program (eligible after 90 days)
• Company-paid holidays

Growth Path

This role is intentionally designed as a launchpad. VeroTouch is growing rapidly and needs people who grow with us. The right person will have a clear and realistic growth path within a short timeframe, based on their contributions and readiness. We invest in people who invest in the mission.