Executive Assistant

About the role

The ideal candidate will serve as a trusted partner to the President, managing complex scheduling, communications, and cross-functional initiatives across Veriforce's U.S. and global operations.

Responsibilities

• Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently.
• Cook up logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation.
• Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively.
• Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites.
• Prepare agendas, presentation materials, and briefing documents ahead of key meetings.
• Cook up briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors.
• Track action items from meetings and follow up to ensure timely completion.
• Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables.
• Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment.
• Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members.
• Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams.
• Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support.
• Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests.
• Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed.

Requirements

• Experience as an Executive Assistant or similar administrative function.
• Demonstrated ability to handle highly confidential information with sound judgment and discretion.
• Excellent interpersonal, written, and verbal communication skills, able to communicate effectively with clients and board-level stakeholders.
• Exceptional organizational skills and meticulous attention to detail.
• Strong project management skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, calendar, and travel management tools.
• Bachelor's degree preferred or equivalent professional experience.