Executive Assistant

Role Description

HF0 is looking for an exceptional Executive Assistant to support the fund and its team. The role is full-time and on-site in San Francisco, providing comprehensive support to HF0’s leadership and managing complex calendars, meetings, and travel logistics.

Responsibilities

• Manage complex calendars, travel logistics, meetings, and shifting priorities with precision.
• Anticipate the needs of HF0’s leadership and proactively resolve scheduling, logistical, and operational issues before they become problems.
• Cook up guests, travel, vendors, and on-the-ground logistics for HF0 programming, dinners, and special events.
• Keep information, recurring processes, and administrative details organized—notice what’s not working and fix it proactively.
• Communicate effectively with fund leadership, founders, investors, and external stakeholders.
• Handle sensitive and confidential information with excellent judgment and discretion.
• Take ownership of ad hoc requests, special projects, and operational initiatives as HF0 evolves.
• Be the person the team can trust to take something from “we need to do this” to done.

Qualifications

• Prior experience as an Executive Assistant for a startup or VC fund is strongly preferred.
• Exceptionally organized, detail-oriented, and able to manage multiple priorities without letting things fall through the cracks.
• High-agency and proactive—look around corners rather than waiting for instructions.
• Outstanding written and verbal communication skills with polished executive presence.
• Resourceful and comfortable figuring out unfamiliar problems independently.
• Collaborative, low-ego, and willing to roll up your sleeves wherever needed.
• Someone who genuinely enjoys being an Executive Assistant and takes pride in enabling others to operate at their best.

Benefits

• Premier benefits, including housing and meals during batch programming, health / dental / vision coverage, and a competitive salary of up to $130K.