Executive Assistant

Responsibilities

• Handle sensitive information and matters with a high level of discretion and maintain confidentiality.
• Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.
• Draft, review and send communications on behalf of company executives.
• Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.
• Act as a central point of contact, facilitating communication between executives, internal teams and external partners.
• Track and manage executive expenses and process reimbursements.
• Support executives in various projects, research tasks, and initiatives.
• Collaborate with other departments on projects as needed.

Qualifications

• 5+ years of experience as an Executive Assistant supporting multiple C-Suite executives.
• Advanced proficiency in Google Workspace and Slack.
• Bachelor’s Degree or equivalent years of work experience in addition to minimum years of experience.
• Experience supporting executives in a fast space startup environment.
• Event and meeting planning.
• Ability to think outside of the box with a sense of urgency.
• Excellent communication, both written and verbal.
• High level of attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize effectively.
• Strong organizational and time-management skills.
• A passion for DEI and fostering a positive work culture.

Additional Requirements

• Ability to be on site 5 days a week at our HQ in Long Beach.
• Ability to work early mornings, evenings and/or weekends as needed.

Pay Range

• Executive Assistant I: $84,925 - $120,552
• Executive Assistant II : $96,514 - $137,003

Benefits

• Medical, dental, and vision coverage for employees and dependents.
• Generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually.
• Short and long-term disability insurance.
• Life insurance.
• Access to a 401(k) retirement plan.
• ClassPass credits.
• Personalized mental healthcare through Spring Health.
• Other discounts and perks.
• Exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.

Export Control Compliance Status

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing.

EEO Statement

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.