Executive Assistant

Executive Support

Serve as the primary administrative partner to executive leadership, providing proactive support across day-to-day operations and strategic initiatives.

Manage complex executive calendars, ensuring meetings, travel, deadlines, and priorities are thoughtfully coordinated and optimized.

Monitor executive email communications, prioritize urgent matters, draft correspondence, and ensure timely follow-up on action items.

Prepare executives for meetings by coordinating agendas, gathering supporting documentation, and ensuring all necessary materials are available in advance.

Track executive priorities, deliverables, and commitments while proactively following up with internal and external stakeholders to ensure timely completion.

Maintain strict confidentiality while exercising sound judgment when handling sensitive business and personal information.

Calendar, Travel & Logistics

Career Support

Coordinate domestic and international business travel, including flights, hotels, transportation, meeting logistics, and comprehensive travel itineraries.

Monitor travel schedules and proactively resolve changes or conflicts while minimizing disruptions.

Career Support

Career Support

Coordinate logistics for leadership meetings, conferences, company off-sites, client visits, and special events.

Prepare detailed itineraries and travel documentation to ensure executives are informed and prepared.

Executive Operations

Prepare presentations, reports, correspondence, meeting agendas, and executive communications.

Process expense reports, reconcile travel expenses, and maintain accurate financial records.

Organize and maintain confidential electronic records, contracts, and executive documentation.

Career Support

Career Support

Coordinate meeting logistics, catering, office hospitality, and executive office support as needed.

Ensure documents requiring review or signature are completed accurately and efficiently.

Relationship Management & Communication

Serve as a professional representative of executive leadership when interacting with employees, clients, vendors, and business partners.

Build strong working relationships across departments while fostering collaboration and accountability.

Communicate with professionalism, discretion, and a solutions-oriented mindset in all interactions.

Support executive leadership by ensuring communication remains timely, organized, and aligned across the organization.

Qualifications

• 3+ years of experience supporting senior executives, C-suite leaders, or founders in an Executive Assistant or comparable administrative role.
• Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills.
• Outstanding attention to detail with exceptional follow-through.
• Demonstrated ability to exercise sound judgment and maintain absolute confidentiality.
• Advanced proficiency with Microsoft Office 365, Outlook, Teams, Word, Excel, and PowerPoint.
• Experience coordinating executive travel, calendars, meetings, and expense reporting.
• Ability to work independently while adapting to changing priorities in a fast-paced environment.
• Experience supporting founder-led organizations or executive leadership teams.
• Previous experience coordinating both professional and select personal executive support.
• Familiarity with SharePoint, DocuSign, project management software, and expense management platforms.
• Experience supporting executives within construction, engineering, facilities management, or another high-growth organization is preferred.

Pay

Base Salary: $65,000–$85,000 annually, commensurate with experience, qualifications, and demonstrated success.

Benefits

• Comprehensive Medical, Dental & Vision Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Career Advancement within a rapidly growing organization
• Growth Opportunities: Work directly alongside executive leadership while gaining exposure to strategic initiatives that shape the future of our organization.