Executive Assistant

Directly supports the ODR Director with complex, confidential administrative and project-management duties. Acts as the primary point of contact for internal and external stakeholders on all ODR-related matters, exercising discretion and independent judgment in a fast-paced environment.

Responsibilities

• Manages the executive’s schedule and serves as liaison for the entire executive team.
• Coordinates meeting agendas, documents minutes, assigns action items, and follows up on completion.
• Communicates on the Director’s behalf with staff, external partners, and stakeholders.
• Provides full executive support: calendar management, ad-hoc reports, correspondence, travel arrangements, and meeting documentation.
• Prepares reports, presentations, and data; maintains files, records, and correspondence.
• Researches, prioritizes, and resolves incoming issues—including sensitive or confidential matters—determining appropriate courses of action.
• Completes critical deliverables with a hands-on approach: drafts letters, personal correspondence, and reports to ensure effective management practices.
• Balances conflicting priorities, proactively drives projects to completion under deadline pressure.
• Plans and implements administrative improvements, including organizational changes and work systems.
• Performs clerical duties: takes memos, maintains files, organizes documents, photocopies, faxes, and collages.

Requirements

• Bachelor’s degree in Business Administration or related field (or equivalent combination of education and experience).
• Minimum of five years’ experience supporting administration at the executive level.

Pay

$75,000 per year, depending on qualifications.