Executive Assistant

Core Job Summary

The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others.

Core Responsibilities

• Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support.
• Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
• Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities.
• Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
• Manages executive’s travel arrangements and budget.

Department Specific Functions

• Primary function is to provide administrative support to the Chief of the Neuromuscular Division and the Neuromuscular program.
• Schedule management, office management, travel arrangements, communications, information preparation, data management and analysis.
• This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.

Core Qualifications

• Associate’s degree in relevant field, Bachelor's degree preferred.
• Minimum 5 years of relevant experience, preferred in an academic/healthcare environment.
• Scientific background or previous exposure to bibliographic review preferred.

Knowledge, Skills and Attitudes

• Must demonstrate high level of skill with MS Word, Excel, and Outlook calendaring programs.
• The candidate must be pro-active, highly motivated and follow up to completion of assigned projects.
• Must have excellent written and verbal communication skills.
• Must have professional, appropriate appearance and demeanor.
• Must be able to work with high level of autonomy and independence and manage multiple priorities and projects successfully.
• Must demonstrate a high level of organizational and time-management skills as well as ownership and accountability for all responsibilities and activities.
• Must be able to problem-solve complex issues.
• Must be able and willing to work and thrive in a fast-paced environment, and to interact successfully with internal and external customers and co-workers at all levels of the organization.
• Will be expected to represent the Division and the Department with the highest level of professionalism and behavior.

Benefits

• Competitive salaries
• Cumulative benefits package including medical, dental, tuition remission and more.

About the Role

The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Executive Assistant to work hybrid at the UHealth Medical Campus.