Executive Assistant

About the role

Provides high-level executive and administrative operations support to the Chair and Chief Administrative Officer of Orthopedic Surgery.

Responsibilities

• Serves as a central liaison to internal and external stakeholders, managing highly sensitive communications, complex calendars, and strategic priorities.
• Independently coordinates executive-level activities, departmental initiatives, and special projects while ensuring alignment with organizational goals and the efficient use of executive leadership time.
• Exercises sound judgment, discretion, and initiative in resolving issues, managing competing priorities, and facilitating the flow of information across the Chair's Office and the broader organization.

Qualifications

• Thorough knowledge of University policies, procedures, and administrative frameworks, with the ability to interpret and apply institutional guidelines to a wide range of operational and executive-level scenarios.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, complex calendar management, stakeholder coordination, executive communications, and support for departmental initiatives.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.