Executive Assistant

Job Description

Provides high-level administrative support to two Vice Presidents of Publicity, serving as a trusted partner in managing day-to-day priorities and operations.

• Manages complex, ever-shifting calendars for both VPs, including scheduling and coordinating internal and external meetings across multiple time zones.
• Books and manages all executive travel including flights, hotels, ground transportation, and detailed itineraries.
• Processes and reconciles expenses for both VPs in a timely and accurate manner.
• Anticipates executive needs and proactively resolves scheduling conflicts, logistics issues, and competing priorities.
• Supports multiple PR teams with day-to-day operational needs, ensuring seamless coordination across projects and campaigns.
• Compiles and distributes daily press clips, monitoring coverage across broadcast, digital, and print outlets.
• Owes and maintains internal status documents, campaign trackers, and team reports, ensuring information is current and accessible.
• Captures and coordinates logistics for high-profile events, press engagements, and team off-sites including red carpets, junkets, screenings, and conventions such as SXSW, Comic-Con, TCA, and Upfront.
• Acts as a liaison between the VPs and internal stakeholders including content, marketing, social, legal, and corporate communications teams.
• Maintains inbound correspondence and communications on behalf of VPs, prioritizing and routing as appropriate.
• Exercises discretion and sound judgment when handling confidential information, talent relationships, and sensitive executive matters.

Must-Have Qualifications

• Substantial executive assistant experience supporting senior leaders, especially those who can expertly manage complex calendars and competing schedules.
• Advanced proficiency in Outlook Calendar, Microsoft Office, and strong expense management skills are essential.
• Exceptional organizational abilities and attention to detail.
• Professional communication, executive presence, and flexibility for occasional overtime or shifting priorities are critical for success.

Highly Preferred Qualifications

• Entertainment industry experience is a major plus—think publicity, PR, communications, talent agencies, studios, streaming companies, or networks.
• Candidates who have supported multiple executives simultaneously and have coordinated with diverse stakeholders will stand out.
• Familiarity with publicity and media environments, as well as exposure to studio, network, or entertainment-adjacent corporations, is highly valued.

Technical Skills

• Advanced Outlook calendaring is critical, with additional proficiency in Microsoft Office Suite, Google Workspace, and internet research.
• Familiarity with AI tools like ChatGPT, Copilot, or Claude is a plus.

Education

A bachelor’s degree is required, and a master’s in PR/Communications is an impressive bonus.

Stand-Out Factors

• Prior EA experience in entertainment/publicity, supporting multiple executives, and experience at a studio, network, streamer, PR firm, or talent agency will move a resume to the top.
• Demonstrated interest in television, media, communications, or publicity—and a desire to grow into a publicity career path—are highly attractive.