Executive Assistant

About the role

The Executive Assistant will provide advanced administrative and operational support to the Senior Vice President & Chief Legal Officer and the Senior Vice President & Chief Human Resources Officer at UL Research Institutes and UL Standards & Engagement.

Responsibilities

• Provide executive administrative support to two senior executives, ensuring alignment of priorities, schedules, and key deliverables.
• Manage complex calendars, including prioritization of competing demands and coordination across departments and time zones.
• Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.
• Support preparation and review of executive-level communications and presentations.
• Cook up and process expense reports, requisitions and purchase orders, invoices, and support budget-related activities.
• Serve as a trusted liaison between executives and internal/external stakeholders, ensuring professional and timely communication and follow-up.
• Plan and execute meetings, including agenda development, materials preparation, and documentation of key outcomes.
• Maintain organized records and documentation to support operational and other activities.
• Support logistics for leadership and learning and development programs, as needed.
• Act as a front-line representative of executive leadership with professionalism and discretion.
• Support other team members, department and cross-functional tasks and activities as required.

Requirements

• High school diploma or equivalent required; bachelor’s degree preferred.
• Minimum 8 years of administrative support experience.
• Experience with Microsoft 365 and MS Outlook is required.
• Proficiency with Excel, PowerPoint and experience with Workday are desirable.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Experience supporting senior leaders in a dynamic, fast-paced environment.

Qualifications

• Positive interpersonal and relationship skills to ensure collaboration with colleagues across functions and levels.
• Strong judgment in prioritization, escalation, and decision-making support.
• Exceptional organizational and time management skills in a fast-paced environment.
• Demonstrated initiative, adaptability, and problem-solving capability.
• Ability to manage multiple priorities, projects, and deadlines with minimal supervision.
• Strong interpersonal skills with the ability to influence and build relationships at all levels.
• Advanced written and verbal communication skills, including synthesizing complex information.
• Highly detail-oriented, responsive, and resourceful.
• Ability to maintain the highest level of confidentiality, professionalism, and integrity.

Skills

• Microsoft 365 and MS Outlook proficiency.
• Excel, PowerPoint, and Workday experience (desirable).
• Confidentiality and professionalism.
• Supporting senior leaders in a dynamic, fast-paced environment.

Benefits

UL Research Institutes and UL Standards & Engagement offer comprehensive medical, dental, vision, and life insurance plans, a generous 401k matching structure of up to 5% of eligible pay, and an additional 4% into your retirement saving fund after your first year of continuous employment. Flexible working arrangements may be discussed with your manager.

Pay

$67,319.32 - $92,564.06 per year, paid hourly.