Executive Assistant

About the role

The Executive Assistant provides administrative support and assistance to the Vice President of Research and the Electrochemical Safety team at UL Research Institutes, based in Rockville, Maryland. This role oversees complex calendar and travel management, coordinates meetings and events, develops detailed travel itineraries, and prepares sophisticated correspondence and briefing materials. The Executive Assistant also contributes to the development and administration of budgets, records, data, and other documents essential to operational and personnel-related processes.

Responsibilities

• Represents the Electrochemical Safety’s mission with professionalism while upholding absolute discretion and confidentiality.
• Supports high-level, sensitive projects by preparing documentation, presentations, and related materials.
• Prepares, organizes, and maintains office records, statistics, and reports related to operations and personnel.
• Manages complex calendar and travel needs, including scheduling, coordinating, and adjusting meetings and itineraries.
• Serves as an administrative liaison across internal and external stakeholders on organizational matters.
• Drafts and prepares complex correspondence, memoranda, presentations, and briefing materials for leadership.
• Collects, synthesizes, and distributes meeting notes and follow-up actions to relevant stakeholders.
• Develops supporting materials such as charts, graphs, and data summaries for executive projects.
• Assists with budget processes, including expense tracking, expense reports, and documentation management.
• Performs other duties as directed.

About UL Research Institutes

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

About the Electrochemical Safety Research Institute

The Electrochemical Safety Research Institute (ESRI) investigates the safety and performance limits of energy technologies. Through discovery-driven research, we innovate, test, model, and lay the foundation for electrochemical energy storage that is both safe and reliable. Our scientific research helps everyone in the energy storage and battery value chain—from cell and battery manufacturers, suppliers, and original equipment manufacturers to recyclers, shippers, and consumers—understand and minimize the various safety risks associated with batteries in applications including electric vehicles and renewable energy storage systems. We collaborate with a wide variety of partners to meet the world’s energy safety needs and disseminate information through global battery summits, webinars, and other events to find data-driven solutions to emerging risks.

What you’ll experience

• People: Work with a diverse team of experts respected for their independence and transparency, collaborating across disciplines, organizations, and geographies.
• Interesting work: Engage in varied, impactful projects that push the boundaries of human understanding and advance the public good.
• Growth and achievement: Learn and grow through targeted development, reward, and recognition programs, guided by core values of collaboration, respect, integrity, and beneficence.

Requirements

• Strong ability to judge the magnitude of issues and take or recommend appropriate executive-level action.
• Superior time management skills for self and others.
• Enthusiasm for ongoing learning and taking on new work opportunities.
• Ability to concurrently manage multiple projects, timelines, and conflicting demands.
• Provides complex administrative and staff support at the executive level.
• Self-starter who solves problems and works independently.
• Strong ability to establish effective working relationships within and outside the organization across all levels.
• Skilled in collecting and summarizing meeting notes and observations verbally or in writing.
• Extremely detail-oriented, organized, and time-sensitive.

Qualifications

• Bachelor’s degree preferred; higher secondary education plus five or more years of executive administrative experience considered.
• Demonstrated experience supporting C-suite or senior executive leadership with absolute discretion and confidentiality.
• Strong experience preparing publications, reports, and technical presentations, including complex document editing and formatting.
• Proficiency with Microsoft Office Suite; advanced experience with SharePoint and collaboration platforms preferred.

Benefits

• Eligible for bonus compensation.
• Comprehensive medical, dental, vision, and life insurance plans.
• Generous 401k matching structure of up to 5% of eligible pay, plus an additional 4% retirement contribution after one year of continuous employment.
• Paid time off, including vacation, holiday, sick, and volunteer days.
• Potential for flexible working arrangements, depending on role.

Pay

Salary range: $67,319.32–$92,564.06 (hourly).