Executive Assistant

About the role

In this high-impact role, you will be the trusted point person managing the President and COO’s schedule and key interactions with customers, Board members, and investors. You will also be responsible for planning and executing TrueCar events.

Responsibilities

• Assist the executive team with scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage multiple calendars to ensure time efficiency.
• Cook up and execute internal and external meetings, ensuring all logistical details are handled.
• Serve as a trusted steward of sensitive information by ensuring all confidential files and data remain highly organized and secure.
• Be a point person for administrative projects- assisting with some, delegating tasks with others.
• Proactively assess executive needs and assist to avoid bottlenecks.
• Collaborate with executive leaders on the planning, organizing, and execution of functional events and off-site meetings.
• Bring creativity and fun to all TrueCar events- internal and external- to delight customers, investors, and employees.
• Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.
• Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event's goals.

Requirements

• Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high-growth environment.
• Comfortable with supporting multiple executives with various asks across a leadership team.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Drives operational projects from concept to completion through strategic planning, meticulous organization, and rigorous document tracking.
• Mastery of complex scheduling and calendar management - leveraging technology to optimize and streamline scheduling.
• Approachable demeanor with excellent written and verbal communication skills.
• Highly proficient with productivity tools (Google Suite and Slack preferred) and using AI for research, communications, and ideation.
• Strong vendor management and negotiation skills.
• Ability to work independently as well as collaboratively in a team environment.

Qualifications

This hybrid (in-office 2 to 3 days a week) Santa Monica, CA-based role requires a bachelor’s degree and at least 5 years of relevant experience.

Skills

• Executive Assistant
• Administrative Assistant
• Project/Events Manager
• Fast-Paced Environment
• High-Growth Company
• Leadership Team Support
• Event Planning
• Vendor Management
• Vendor Negotiation
• Team Collaboration

Benefits

TrueCar offers competitive compensation and benefits, including health insurance, retirement plans, and paid time off.

Pay

The salary range for this position is $80,000 - $120,000 annually.

Schedule

This is a hybrid role, requiring 2 to 3 days per week in the office and 1 to 2 days remote.