Executive Assistant
Job Description
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to our executive leadership. The ideal candidate will anticipate needs, manage complex schedules, and serve as a trusted point of contact for internal and external stakeholders. This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.
Duties and Responsibilities
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, presentations, and reports.
- Handle incoming communications, prioritize requests, and respond on behalf of the executive when appropriate.
- Plan and coordinate internal and external meetings, including agendas, materials, and follow-up actions.
- Arrange logistics for conferences, board meetings, and special events.
- Take meeting notes, track deliverables, and ensure timely follow-up.
- Aid in project management tasks, tracking deadlines, and ensuring priorities are met.
- Conduct research, compile data, and prepare briefing materials for decision-making.
- Manage confidential and sensitive information with the highest level of discretion.
- Act as a liaison between the executive and internal teams, clients, partners, and other stakeholders.
- Build and maintain strong professional relationships to support business objectives.
Qualifications
- Proven experience (5+ years) as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, Planner).
- High level of discretion, integrity, and professionalism.
Additional Information
Please see our company Benefits:
- Medical, Dental, Vision
- Life and AD&D insurance
- FSA / HSA
- Commuter & Child Care FSA
- Cancer Support Benefits
- Pet Insurance
- Accident & Critical Illness
- Hospital Indemnity
- Employee Assistance Program (EAP)
- 11 Paid Holidays
- Flexible PTO
- 401K
Trucordia Insurance Services, LLC and its affiliates (collectively, the “Company”) is aware of scams involving false offers of employment with the Company. The false offers use fake websites, email addresses, group chats and text messages. The Company does not (a) interview prospective candidates via instant message or group chat; (b) request banking or credit card information during the interview process; or (c) require candidates to purchase products or services or process payments on its behalf as a condition of any employment offer.
Attention Recruitment Agencies
Trucordia does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered property of Trucordia, and we will not be obligated to pay a referral fee. This includes resumes submitted directly to hiring managers without contacting Trucordia's Talent Acquisition Department.