Executive Assistant

Executive Assistant to the CEO — Confidential AI Technology Company About The Company Our client is a fast-growing, early-stage AI technology company building software for complex, high-trust professional workflows. The company is developing AI-powered technology designed to automate traditionally manual processes and modernize how professional teams operate. They are building a category-defining business at the intersection of AI, enterprise software, and highly regulated professional services. The Role We are seeking an Executive Assistant to the CEO to serve as a critical operational partner across scheduling, communication, company operations, recruiting, investors, customers, and day-to-day execution. This individual will help the CEO move faster, stay focused, and operate with greater clarity as the company scales. You’ll own calendar management, meeting preparation, follow-through, internal coordination, travel, and special projects that keep the organization moving. This is a high-trust, high-visibility role for someone who is organized, discreet, proactive, and excited to work directly alongside the CEO of a fast-growing AI company. Why This Role Matters The company is entering a significant growth phase across engineering, AI, product, sales, customer success, infrastructure, and marketing. As the organization scales, the CEO’s time becomes one of the company’s most valuable resources. The Executive Assistant will protect that time, create operational leverage, and ensure important priorities and commitments don't fall through the cracks. What You’ll Do Own the CEO’s calendar, scheduling, and meeting logisticsManage internal and external communications on behalf of the CEOPrepare agendas, briefing materials, and follow-up notes for important meetingsCoordinate meetings with customers, investors, candidates, advisors, partners, and internal stakeholdersManage travel planning, expenses, and day-to-day logisticsTrack follow-ups and ensure key commitments are completedHelp maintain the company’s operating cadence, including leadership meetings and weekly prioritiesSupport recruiting coordination for senior candidates and high-priority hiresHandle confidential and sensitive information with discretion and professionalismTake ownership of special projects across operations, recruiting, events, and broader company-building initiatives What We’re Looking For Highly organized with exceptional attention to detailExcellent written and verbal communication skillsStrong judgment, professionalism, and discretionAbility to manage numerous priorities and moving pieces simultaneouslyProactive and able to anticipate needs before being askedCalm under pressure and comfortable operating in a fast-moving environmentStrong sense of ownership and consistent follow-throughResourceful and comfortable solving problems independentlyExcited to work closely with a small, ambitious, high-performing team Preferred Experience Previous experience at an early-stage or high-growth startup Experience supporting a founder, CEO, or senior executiveExperience with recruiting coordination or candidate communicationExperience coordinating with investors, advisors, customers, or other external stakeholdersExperience developing lightweight systems and processes for executive operations The Environment 5 days per week on-site in New York City — no remote or hybridFast-paced, early-stage startup environmentHigh level of ownership and accountabilityFlat, highly collaborative organizational structureDirect exposure to company leadership and major business prioritiesOpportunity to play an important role in scaling an early-stage AI company Benefits Competitive salary and meaningful equityComprehensive medical, dental, and vision coverage401(k)Unlimited PTOPremium fitness and wellness membershipDaily company-sponsored dinnerCompany-provided equipment and tools