Executive Assistant

Executive Assistant — Bilingual Spanish/English Location: South Florida preferred; primarily remote Employment Type: Full-time Base Salary: $55,000–$60,000 Benefits: Health/medical benefits, paid vacation, and standard full-time employee benefits About The Organization Our client is a growing international, mission-driven media organization focused on strengthening relationships between Latino communities, journalists, and global thought leaders through news, media engagement, education, and fellowship programs. The organization operates across the U.S. and internationally and is experiencing significant growth in both its programs and impact. The environment is collaborative, entrepreneurial, fast-moving, and closely connected to the 24/7 news cycle. About TriSearch TriSearch has been exclusively retained to lead this search. TriSearch is an international, full-service talent acquisition firm recognized by Forbes and Hunt Scanlon as a leading nationwide recruiting firm, partnering with organizations across industries and functions to identify high-impact talent. Position Overview Our client is seeking a highly organized, proactive Executive Assistant to support senior leadership in a fast-paced, international media environment. This person will work closely with the Director of Operations while providing support to the CEO and Chief Communications Officer. The ideal candidate can think quickly, anticipate needs, manage changing priorities, and operate independently without requiring significant hand-holding. The organization works in a dynamic media environment where schedules, travel, and priorities can change quickly, making adaptability, discretion, sound judgment, and exceptional attention to detail essential. Key Responsibilities Provide high-level administrative and executive support to senior leadershipManage complex calendars, meetings, and schedulingCoordinate domestic and international travel, including last-minute changesPrepare correspondence, meeting materials, itineraries, and follow-up itemsTrack expenses, action items, and deadlinesSupport Board, donor, and stakeholder-related logisticsAssist with day-to-day operational needs and special projectsMaintain confidentiality when handling sensitive executive and organizational mattersCommunicate professionally with internal and external stakeholdersOccasionally assist with in-person needs in South FloridaWork closely with the Director of Operations and maintain regular communication with leadership Required Qualifications Professional fluency in Spanish and English Ability to read and write professionally in Spanish Prior experience supporting senior executivesStrong preference for experience supporting a CEO, founder, president, or C-suite leadershipExceptional organization and attention to detailStrong judgment and ability to think independentlyAbility to anticipate needs and solve problems proactivelyExperience coordinating complex executive travelAbility to manage multiple priorities in a fast-moving environmentExcellent verbal and written communication skillsHigh level of discretion and professionalismComfortable working independently in a primarily remote environment Preferred Qualifications Based in South Florida, particularly Miami, Hollywood, Fort Lauderdale, or surrounding areasPrevious nonprofit experienceExperience within media, communications, public relations, philanthropy, or another mission-driven organizationExperience working with distributed or international teamsStrong employment tenure and demonstrated stability in previous positionsExperience supporting Board members, donors, or external stakeholders Work Environment This position is primarily remote, with South Florida candidates strongly preferred because occasional in-person responsibilities may arise. The organization encourages reasonable working boundaries; however, because it operates within the news and media space, priorities can occasionally require flexibility outside traditional business hours. Candidates should be comfortable working in an environment where plans can change quickly and urgent needs sometimes arise. Compensation & Benefits $55,000–$60,000 base salary Full-time employee benefits include health/medical coverage, paid vacation, and additional standard benefits. Ideal Candidate The strongest candidate will be someone who is highly organized, exceptionally detail-oriented, proactive, calm under pressure, comfortable making decisions independently, and experienced supporting senior leadership. They should also be professionally bilingual in Spanish and English and genuinely interested in contributing to a growing, mission-driven international organization.