Executive Assistant

Founded in 1988, Trimont (www.trimont.com) is a specialized global commercial real estate loan services provider and partner for lenders and investors seeking the infrastructure and capabilities needed to help them scale their business and make informed, effective decisions related to the deployment, management and administration of commercial real estate secured credit.

About the role

The Executive Assistant supporting the President/COO will serve as a strategic partner, providing high-level administrative support and ensuring the efficient operation of the COO’s office. This individual will handle complex scheduling, manage sensitive communications, coordinate internal and external meetings, and prepare critical documents and reports. The Executive Assistant will be expected to exercise sound judgment, maintain confidentiality, and proactively anticipate the needs of the COO in a dynamic environment.

Responsibilities

• Manage complex and dynamic calendars for the COO, including scheduling meetings, appointments, and travel arrangements, while anticipating and resolving conflicts proactively.
• Cook up and prepare high-level meetings, including gathering materials, preparing agendas, and ensuring all participants have necessary information for productive discussions.
• Draft, review, and manage sensitive correspondence and communications for the COO, maintaining strict confidentiality and professionalism at all times.
• Serve as a liaison between the COO and internal/external stakeholders, facilitating effective communication and representing the COO with professionalism and discretion.
• Prepare, edit, and distribute reports, presentations, and other key documents to support strategic decision-making and operational efficiency.
• Maintain organized files and records related to the COO’s activities, ensuring accurate documentation and easy retrieval of information.
• Support expense management, including processing invoices, reimbursements, and budget tracking for the COO’s office.
• Uphold the highest standards of integrity and professionalism in all interactions, contributing to a positive team culture and operational excellence.
• Completion of adhoc projects as needed, as well as providing support to the greater organization supporting the office of the COO.

Requirements

• Bachelor’s degree or equivalent professional experience preferred.
• Minimum of 5 years supporting C-suite executives in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Professional demeanor and exceptional interpersonal skills for interacting with senior leadership and external partners.
• Strong verbal and written communication skills.
• Demonstrated capacity to achieve results in a dynamic setting.
• Organizational and administrative skills that reflect attention to detail and the ability to prioritize amidst competing demands.
• Skilled in managing sensitive information while upholding privacy.
• Handling workload and special projects efficiently.
• Ability to work both independently and within a team environment.