Executive Assistant

Description

Provide logistical and administrative support to the Executive Track key initiatives, action items and project timelines for executive and his direct reports
Coordination of meetings (agenda management, materials, documentation)
Coverage of large scale conferences and side meetings
Planning and booking international & domestic travel
Updating presentations (both internal and external)
Tracking expenses & filing expense reimbursement reports in Concur
Maintaining an accurate calendar
Attending meetings with Executive
Taking notes for accurate record of meeting and delineating action items and deadlines
Following up with meeting participants
Supporting philanthropic activities as directed
Providing creative support to executive
Drafting documents, letters and outlines
Create and manage executive’s social media presence and accounts
Collaborating with executive to create social media content
Preparing creative materials such as new presentations
Updating and adapting existing presentations for new audiences
Event planning
Planning or assisting in planning department events
Attending events when asked and appropriate
Problem solving, management and decision-making support
Creative problem solving and development of internal relationships with employees of all levels
Manipulating and presenting data in easy to understand format for Sr Manager decision making
Maintaining and updating various reports, spreadsheets and trackers
Project Management (project scoping, analysis planning, launch, execution, and tracking)

Required Skills

Handle confidential information with discretion
Self-sufficient, organized and results oriented
Excellent written and verbal skills
Exceptional problem solving and critical thinking skills
Creative problem solving and ability to multi-task
Believer in continuous improvement and strive for efficiency
Ability to solve problems and make decisions with a sense of urgency in a fast-paced environment
Analytic skills (data needs and sourcing, data modeling, quantitative analysis)
Personable, dynamic and comfortable in a challenging environment always maintaining professionalism
Proactive building relationships with executive and c-level employees

Desired Experience And Qualifications

Minimum Bachelor’s Degree or its equivalent, preferably in or related field a plus
A record of success proactively managing day to day activities for senior executives