Executive Assistant

About the role

The Town of Clayton is seeking an Executive Assistant to the Chief of Police for the Police Department. This role serves as staff/management assistant to high-level administrators, providing administrative support and coordinating various functions.

Responsibilities

• Handles logistics for Department meetings and other large meetings with various groups
• Manages communication between the Chief of Police, Executive Staff, and employees of the department
• Manages supplies, mail, correspondence, and various department calendars
• Reviews and prepares documents that require the signature of the Chief of Police
• Prepares reports, agenda items, agreements, forms, and other documentation
• Captures and disseminates relevant information for the Chief of Police
• Intercepts and responds to queries and complaints via telephone, email, or in-person visits
• Maintains department records in accordance with current records retention schedule
• Aids in the hiring, onboarding, and training of new employees
• Assists in the budget preparation process
• Approves requisitions and purchases
• Reviews and submits department timesheets
• Coordinates fiscal operations of the Police Department
• Provides direction to staff

Requirements

• Associate’s degree in Secretarial Science, Business Administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience
• Bachelor's degree is preferred
• Notary Public and DCI (Division of Criminal Information) Certification required

Qualifications

• Considerable knowledge of program services, policies, procedures, laws, rules, and regulations
• Ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups
• Ability to identify and understand issues, problems, and opportunities; determine course of action; develop appropriate solutions
• Ability to develop ideas into plans of action and coordinate the actions through implementation
• Ability to present ideas clearly and effectively in written form; ability to edit, adjust language or terminology to meet needs of the audience or as appropriate; ability to use correct grammar, organization, and structure
• Ability to compile, assimilate, organize, and analyze printed and electronic information
• Ability to apply knowledge of data research and manipulative analysis
• Ability to provide direction to staff

Skills

• Knowledge of modern office practices, procedures, filing methods, records management systems, and office equipment

Benefits

The Town of Clayton offers a range of benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Details can be found on the Town of Clayton website.

Pay

The salary offered will be determined based on directly related experience and will fall within the range of $57,888.00 - $72,300.00.

Schedule

The Town of Clayton does not specify a particular schedule for this position.

Benefits

The Town of Clayton offers benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Details can be found on the Town of Clayton website.

Application Instructions

To apply, submit an official application using the Town of Clayton's Career Website at https://www.townofclaytonnc.org/. For technical issues, contact the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. For questions about the posting, contact the Human Resources Office. Applicants must be authorized to work for ANY employer in the U.S. and must undergo a criminal background check.