Executive Assistant

Position Summary

Tiverton seeks a proactive, resourceful Executive Assistant to join our growing team. This role provides high-touch support to the Managing Partner and Chief of Staff, helping them stay focused on core leadership priorities.

Primary Responsibilities

• Efficiently manage the Managing Partner and Chief of Staff’s calendar by prioritizing appointments, scheduling meetings, and coordinating both professional and personal engagements to optimize productivity.
• Act as the primary point of contact for internal and external stakeholders, effectively triaging incoming requests to ensure prompt responses.
• Oversee logistics for meetings and events, including board of directors’ sessions, investor meetings, and various internal gatherings.
• Serve as an accountability partner by distributing meeting materials and agendas in advance and ensuring follow-up tasks are assigned and completed in a timely manner.
• Administer the Investment Committee Meeting calendar, tracking agenda items, monitoring attendance, and arranging ad-hierarchy meetings at the request of the Managing Partner.
• Support the Managing Partner and team members by serving as a key resource for information regarding new platforms, software, and processes, including project management tools, AI solutions, and internal best practices.
• Prepare and submit business expense reports on behalf of the Managing Partner.
• Provide back-up support for reception and office administration duties as required.
• Cook intricate travel arrangements—including flights, accommodations, ground transportation, and comprehensive itineraries—while adeptly handling last-minute changes.
• Lead or assist with special projects and initiatives as assigned, ensuring timely execution and alignment with organizational objectives.
• Exercise sound judgment, uphold strict confidentiality, and manage sensitive information with the highest level of integrity.

Qualifications

• A Bachelor’s degree is preferred, but commensurate experience (8-10+ years) will be considered.
• A minimum of five years’ experience providing executive support directly to C-Level leaders is essential.
• Demonstrated initiative and a strong motivation to succeed in a fast-paced, rapidly evolving environment are expected.
• Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, and CoPilot) is necessary.
• Aptitude for and interest in leveraging project management platforms, software, and AI tools (e.g. Asana, Claude, etc.) are advantageous.
• Outstanding written and verbal communication skills are required.
• Exceptional organizational and time management capabilities are essential.
• Meticulous attention to detail and a high standard of accuracy in task completion are important.
• The ability to multitask and prioritize responsibilities effectively within a dynamic work setting is expected.
• Strong interpersonal skills with a consistently professional and approachable demeanor are essential.
• Capacity to manage confidential information with the utmost integrity and discretion is required.

Benefits

• Competitive compensation package with eligibility for an annual bonus
• Generous PTO and paid holiday policy
• Benefits package including Healthcare, Dental, Vision, Group Life Insurance, and 401(k)