Executive Assistant
Summary
The Executive Assistant provides comprehensive support to the Executive Vice President, with a dotted-line reporting relationship to the Senior Vice President and Regional Vice President. This role manages daily, weekly, and monthly operational activities while providing high-level administrative and organizational support to ensure the effective coordination and execution of strategic priorities and operational initiatives.
Essential Functions
- Complete assigned daily, weekly, and monthly tasks
- Assist with managing the RVP's calendar, including scheduling and coordinating internal and external meetings
- Supports cross-functional collaboration between departments (Distribution, Manufacturing, Quality, and HR)
- Coordinates logistics, materials, and communication for internal and external meetings
- Assists in tracking key operational metrics, action items, and follow-ups
- Prepares reports, presentations, and communications on behalf of the RVP
- Organizes onsite and offsite meetings
- Researches and documents findings related to assigned projects
- Maintains confidentiality of sensitive business and personnel information
- Assists RVP with daily responsibilities
- Other tasks as assigned
Competencies
- Thoroughness and attention to detail
- Ability to prioritize and manage multiple responsibilities
- Ethical Conduct
- Excellent computer knowledge with proficiency in database management and word processing
- Data entry skills
- Excellent knowledge of Microsoft Suite
- Excellent communication skills, both verbal and written
- Proficient in grammar
- Professional demeanor
- Resourceful, well-organized, highly dependable, efficient, and detail-oriented
- Time Management
Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
Schedule
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the "core" work hours of 8:00 a.m. to 4:30 p.m.
Required Education and Experience
- High school diploma or equivalent
- Two years of experience supporting office functions
Preferred Education and Experience
- Associate's or bachelor's degree
- Five years of experience supporting office functions