Executive Assistant

About Us

The Wright Center for Women's Health is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Dr. Wright and our Leadership team. The ideal candidate will possess exceptional communication skills, excellent time management abilities, and extreme attention to detail.

Responsibilities

• Manage and organize calendars, including scheduling appointments, meetings, and conference calls.
• Provide general administrative support, such as managing correspondence, handling phone calls, and organizing emails.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and priorities are addressed effectively.
• Coordinate travel arrangements, including booking flights, hotels, and transportation.
• Assist in the organization and coordination of events, such as conferences, seminars, and team-building activities.
• Assist with interview days, such as scheduling candidates with the correct team members and printing out interview agendas.
• Prepare and organize snacks and lunches during Procedure days.
• Collaborate with other team members to streamline processes and improve overall efficiency.
• Act as an accountability partner, working closely with the Doctor to ensure tasks and projects are completed in a timely manner.
• Maintain confidential and sensitive information, always exercising discretion.
• Attend meetings and provide detailed reports on areas that require assistance or improvement.
• Conduct research and prepare presentations, reports, and documents for the Doctor's review.

Requirements

• Proven experience as an Executive Assistant or in a similar role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills, with a keen eye for detail.
• Strong problem-solving skills and the ability to think proactively.
• Ability to adapt quickly to changing priorities and work well under pressure.
• Proficient in using productivity software, such as Microsoft Office Suite and calendar management tools.
• High level of professionalism and discretion when handling sensitive information.
• Familiarity with front-of-house operations is a plus.

Pay

$23.00 - $40.00 per hour