Executive Assistant

About the role

The Executive Assistant serves as a trusted administrative partner to the President & CEO, ensuring the efficient coordination of executive priorities, communications, and organizational initiatives.

Responsibilities

• Manage the CEO's calendar, scheduling meetings, appointments, and travel to align with organizational priorities.
• Track action items, key relationships, deadlines, and follow-up tasks across departments using project management systems to ensure timely advancement and completion.
• Prepare, proofread, and format correspondence, KPI reports, presentations, and internal communications on behalf of the CEO.
• Cook up logistics for Board of Trustees meetings, including agendas, meeting materials, minutes, and follow-up action items.
• Serve as a liaison between the CEO and internal staff, external partners, donors, and community stakeholders.
• Maintain organized digital and physical filing systems for executive records, contracts, and confidential documents.
• Monitor and prioritize the CEO's incoming communications, flagging time-sensitive or high-priority items for immediate attention.
• Aid in tracking donor cultivation activities and key relationship touchpoints in partnership with fund-raising staff, updating TRM’s CRM system (Virtuous).
• Coordinate cross-departmental projects and initiatives assigned by the CEO, ensuring deadlines and deliverables are met.

Requirements

• Associates degree required, bachelor’s degree preferred or equivalent work experience.
• 3 years of administrative experience.

Qualifications

• Ability to think critically and analyze complex situations in a time-sensitive manner.
• Ability to communicate effectively and in a professional manner in dealing with people, staff, and clients.
• Advanced computer skills with knowledge of internet, email and proficiency in Microsoft programs.
• Strong organizational and time-management abilities are critical.
• Ability to work with individuals of various socio-economic, ethnic, and racial populations.

Skills

• Ability to maintain strict confidentiality.
• Emotional and social intelligence to problem solve and deal with confrontation in a calm, reconciling manner.

Benefits

• Full-Time Benefits including Medical Insurance, Dental Benefits, Vision, 403b Savings Plan and Generous Company Match, Generous Paid Time Off, Paid Holidays, EAP (Employee Assistance Program), Group Life Insurance, Supplemental Life Insurance for Dependents, Short-Term and Long-Term Disability Plans.

Pay

The starting wage for this role is $23/hr.

Schedule

The schedule for this position is Monday–Friday, 40 hours per week with flexibility.