Executive Assistant

Responsibilities

• Serve as a trusted partner to the Co-Founder & Co-President, anticipating needs and ensuring priorities are executed efficiently.
• Manage complex executive calendars, coordinating meetings, appearances, conference calls, and events while proactively resolving scheduling conflicts.
• Cook up executive communications, including responding to emails, screening calls, and serving as a primary point of contact for internal and external stakeholders.
• Prepare correspondence, reports, presentations, financial statements, memos, invoices, letters, and other executive materials.
• Conduct research and compile information for presentations, meetings, business initiatives, board meetings, and special projects.
• Cook up private, domestic, and international travel arrangements, including flights, accommodations, transportation, dining reservations, and comprehensive travel itineraries.
• Prepare and submit expense reports, reconcile corporate credit card expenses.
• Attend executive, company, client, and board meetings, take detailed meeting notes, and track follow-up action items.
• Cook up executive meetings, leadership events, and special projects from planning through execution.
• Cook up and maintain professional relationships with executives, clients, vendors, partners, and VIP stakeholders while representing the Office of the Co-Founders with professionalism.
• Anticipate executive needs and proactively identify solutions before issues arise.
• Organize and maintain electronic and physical filing systems, ensuring accurate record keeping and easy retrieval of documents.
• Cook up administrative support for company initiatives, hospitality openings, development projects, and cross-functional teams as needed.
• Order office supplies and assist with general office administration.
• Handle highly confidential business, financial, operational, and personal information with the utmost discretion.
• Perform additional administrative and operational duties as assigned.

Requirements

• Minimum of 5+ years of experience supporting founders, CEOs, presidents, or other C-level executives.
• Hospitality, luxury lifestyle, entertainment, real estate, or similarly fast-paced industry experience strongly preferred.
• Exceptional organizational skills with meticulous attention to detail.
• Pristine proven ability to anticipate executive needs and proactively solve problems before they arise.
• Demonstrated experience managing complex calendars, domestic and international travel, and competing executive priorities.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to interact confidently with ownership, executives, VIP clients, vendors, and business partners.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Pristine proven ability to exercise sound judgment while handling highly confidential business and personal information.
• Ability to work independently with minimal supervision in a dynamic, deadline-driven environment.
• Flexibility to work outside of standard business hours as business needs require.