Executive Assistant

Primary Responsibilities

• Serve as a trusted partner and liaison to the Business Unit President and Executive staff, ensuring effective communication and operational flow across teams in multiple regions.
• Manage and coordinate executive-level meetings, conferences, customer events (e.g. The Home Depot), and special projects, including preparation, logistics, and follow-up documentation.
• Prepare, proof, and assemble reports, presentations, and executive communications; evaluate and improve processes to enhance quality and efficiency.
• Screen calls, visitors, and requests; manage the President’s schedule, appointments, and travel arrangements while prioritizing competing demands across multiple time zones.
• Compose original correspondence, memos, reports, and other professional documentation on behalf of the executive team.
• Develop and maintain organizational systems that support the accomplishment of business objectives and improve workflow.
• Conduct research, analyze information, and resolve general business inquiries and conflicts with minimal supervision.
• Act as an ambassador for company culture and employee engagement initiatives within the Business Unit.
• Demonstrate adaptability by managing multiple priorities, meeting deadlines, and adjusting to shifting needs in a dynamic environment.
• Perform other duties and special assignments as required to support the Business Unit’s success.

Requirements

• Education & Experience: Bachelor’s degree in a related field or equivalent professional experience required. Minimum 2 years of progressively responsible administrative or office management experience in a fast-paced business environment. Prior experience within Team TTI or a related field environment preferred. Managerial or leadership experience is strongly preferred.

Skills & Competencies

• Proven ability to work independently and exercise sound judgment with minimal supervision.
• Strong organizational, time management, and problem-solving skills with a proactive, self-starter mindset.
• Exceptional written and verbal communication abilities, with strong interpersonal and customer service orientation and ability to communicate effectively across cultures.
• Highly detail-oriented with a commitment to accuracy and quality.
• Demonstrated assertiveness, adaptability, and drive for results in a diverse, fast-moving environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant technologies.
• Ability to manage multiple priorities, meet deadlines, and remain composed under pressure.
• High degree of professionalism, discretion, and confidentiality.
• Willingness and ability to work flexible, nontraditional hours to accommodate executive-level schedules and coordinate across time zones.

Pay

Competitive wages are offered.

Schedule

Flexible work schedule to accommodate executive-level needs.

Benefits

A comprehensive benefits package includes tuition assistance, 401(k), medical/dental/vision coverage, vacation and holidays.