Executive Assistant

Around for 25 years, Techno Consult Engineering, PC (Techno) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

About the role

Techno is looking for an Executive Assistant to provide comprehensive administrative, logistical, and coordination support to Senior Executive Leadership, including both professional and select personal responsibilities. This individual will also support general office operations in our New York headquarters to ensure seamless daily functionality. The role requires exceptional judgment, calendar strategy expertise, strong communication skills, and the ability to anticipate needs before they arise.

Responsibilities

• Provide discreet support for personal scheduling, including health appointments and insurance-related matters
• Coordinate personal travel arrangements and transportation logistics
• Track personal to-do items, reminders, and household-related logistics
• Arrange groceries, medication, and food deliveries as needed
• Oversee day-to-day office operations and facility management for the New York City office
• Manage supply inventory across conference rooms, pantry areas, and general team needs
• Maintain an organized, professional, and efficient office environment
• Coordinate in-office meals and team events driving efficiency, cost management, and variety
• Serve as primary point of contact for vendors, landlord, and external service providers
• Manage complex calendars, strategically prioritizing meetings, initiatives, and time allocation
• Arrange travel logistics, including flights, hotels, ground transportation, and detailed itineraries
• Track key action items, deadlines, and follow-ups to ensure timely execution across initiatives
• Draft light correspondence and manage routine executive communications
• Provide ongoing support for calendar management, travel coordination, and expense reporting

Requirements

• 5+ years supporting senior executives